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County Administrator's Report 12. 17.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Central Booking and Detention Structural Analysis and Detail Cost of Repair - Stephan Hall, Management and Budget Services Interim Department Director
That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Hatch Mott MacDonald Florida, LLC, per the terms and conditions of PD 14-15.028, Central Booking and Detention Structural Analysis and Detail Cost of Repair, for a lump sum of $99,987.
[Funding: Fund 501, Internal Service Fund, Cost Center 140836] |
| BACKGROUND: |
The Federal Emergency Management Agency (FEMA) is requiring the County to provide a structural analysis and detailed scope of repair in order for their staff to prepare a Project Worksheet (PW) at the Central Booking and Detention Facility (CBDF). The purpose of this report is to provide FEMA with an estimated cost to repair the facility back to its original state prior to events of April 29, 2014. A formal Request for Letters of Interest (RLI) solicitation was sent out with three Architectural and Engineering (AE) firms submitting packages on February 9, 2015. The selection committee received presentations from all three firms on February 20, 2015 and ranked the team of Hatch Mott MacDonald (HMM) and Hellmuth, Obata & Kassabaum (HOK) as the number one AE firm. Fee negotiations were held on March 17, 2015 and March 20, 2015. The committee agreed upon a price of $99,987.00 to provide the structural analysis and completed report within 45 days of their notice to proceed. FEMA will reimburse the County for all costs associated with this report.
Request for Letters of Interest, PD 14-15.028, Central Booking and Detention Structural Analysis and Detail Cost of Repair were publicly noticed on Monday, January 26, 2015 to seventy firms. Responses were received from three firms on Monday, February 9, 2015.
Hatch Mott MacDonald Florida, LLC. was ranked on Friday, February 20, 2015 by the selection committee. |
| BUDGETARY IMPACT: |
| Funding: Fund 501, Internal Service Fund, Cost Center 140836 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Standard Form of Contract, Form G Consulting Services for Stand-Alone Services will be used. |
| PERSONNEL: |
| All work associated with this recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Act. Request for Letters of Interest, PD 14-15.028, Central Booking and Detention Structural Analysis and Detail Cost of Repair were publicly noticed on Monday, January 26, 2015 to seventy firms. Responses were received from three firms on Monday, February 9, 2015. Hatch Mott MacDonald Florida, LLC was ranked on Friday, February 20, 2015 by the selection committee. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standard Form of Contract Form G, Consulting Services for Stand-Alone Services and Purchase Order. |
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