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County Administrator's Report 12. 24.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to Purchase Order Number 150163, Issued to Cougar Oil, Inc., d/b/a Southern Energy Company - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to Purchase Order Number 150163, issued to Cougar Oil, Inc., d/b/a Southern Energy, on Contract PD 13-14.083, to continue purchase of gasoline and diesel fuel for County vehicles and equipment:
| Department: |
Public Works |
| Division: |
Fleet/Fuel Distribution |
| Type: |
Addition |
| Amount: |
$3,400,000 |
| Vendor: |
Cougar Oil, Inc., d/b/a Southern Energy Company |
| Contract: |
PD 13-14.083 |
| PO#: |
150163 |
| CO#: |
1 |
| Original Purchase Order Amount : |
$2,000,000 |
| Cumulative Amount of Change Orders Through CO #1: |
$3,400,000 |
| New Purchase Order Amount: |
$5,400,000 |
[Funding Source: Fund 501, Internal Service Fund, Cost Center 210407, Object Code 55201] |
| BACKGROUND: |
Meeting in regular session on September 25, 2014, the Board approved a Purchase Order to expend funds to purchase gasoline and diesel fuel for county vehicles and equipment under the contract PD 13-14.083. The approved amount of expense was $6,500,000, for which Purchase Order # 150163 was issued to the awarded vendor (Cougar Oil, Inc., dba Southern Energy Company) for an amount of $2,000,000.
Board approval of Change Order #1, in the amount of $3,400,000, is required because the new combined total fuel cost of $5,400,000 exceeds the $50,000 approval authority set forth in County Purchasing Ordinance PP-050 (10/15/13). |
| BUDGETARY IMPACT: |
Funds for the increase of this Purchase Order are available from Fund 501, Cost Center
210407, Object Code 55201. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon Board approval, a Change Order transmittal will be submitted to the Office of Purchasing for processing. |
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