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County Administrator's Report 15. 2.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	02/19/2015
Issue: Change Order to Purchase Order #150376 BellSouth Telecommunications Inc- E911 System Required Maintenance
From:	Mike Weaver
Department:	Public Safety
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to BellSouth Telecommunications, Inc. - E-911 System Required Maintenance - Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order #1, for the required maintenance for the Vesta 4X E-911 System:

Department:	Public Safety Department
Division:	E-911
Type:	Addition
Amount:	$138,213
Vendor:	BellSouth Telecommunications, Inc., DBA AT&T
PO#	150376
CO#:	1
Cost Center for CO:	330404 (Fund 145/E-9-1-1)
Original PO Amount:	$46,071
Cumulative Amount of Change Order:	$138,213
New PO Total:	$184,284

[Funding Source: Fund 145, E-9-1-1, Cost Center: 330404]

BACKGROUND:

On September 16, 2013 the Board approved the upgrade of the County's E-911 System to Cassidian Vesta 4 to ensure the integrity of the E-911 System for the next five years. On October 17, 2013 the Board approved the Special Service Agreement for a three-year initial term, with two one-year renewal options, with no provision for termination during the initial term, Case Number FL13-1879-01. Due to the availability of funds, A purchase order in the amount of $ 47,071 was issued to BellSouth Telecommunications Inc. to cover the required maintenance for the period of October 2014 though December 2014. The remaining funds were not available until after the budget amendment for fund balance carry-forward was approved. Board approval of CO #1 in the amount of $138,213 is required since the new aggregated total of $184,284 would exceed the $50,000 approval authority as set by the County Purchasing Ordinance.

BUDGETARY IMPACT:

Funds for this purchase are available from Fund 145, E 9-1-1, Cost Center 330404, Object Code 54601.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of The Escambia County, Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
PO
Original Approval
Agreement