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County Administrator's Report 15. 18.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Issuance of a Task Order to Hatch Mott MacDonald, LLC, for the Olive Road East Multi-Lane Reconstruction and Drainage Project Phase I - Joy D. Blackmon, P.E., Public Works Department Director
That the Board take the following action:
A. Approve transfer of funds (Drainage) from Local Option Sales Tax III (Fund 352, Cost Center 210107) from Ferry Pass Zone 2 ($180,000), Ferry Pass Zones 4 & 5 ($120,000) and Fairchild Road ($100,000), for a total amount of $400,000, to the Olive Road Project. A total of $226,160.51 of this project transfer will be used for the Task Order for Construction, Engineering, Inspection (CEI), and Project Management Services. The balance of transferred funds (approximately $174,000) will be used toward the purchase of property to accommodate drainage needs; and
B. Approve the issuance and authorize the County Administrator to execute a Task Order to Hatch Mott MacDonald, LLC, for the Olive Road East Multi-Lane Reconstruction and Drainage Project Phase I, for an amount of $226,160.51, on Contract PD 02-03.79, "Professional Services", for Construction, Engineering, Inspection (CEI), and Project Management Services.
[Funding Source: Fund 352, Local Option Sales Tax III, Cost Center 210109 and Cost Center 210107, Object Code 56301]
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| BACKGROUND: |
| Due to reduced staff levels in the areas of engineering, inspection, and project management, this task order is necessary for the timely completion of the above-mentioned project. Under this task order, the consultants will provide construction, engineering, inspection, and project management services for the Olive Road East Multi-Lane Reconstruction and Drainage Project Project Phase 1. |
| BUDGETARY IMPACT: |
| Funds for this change order are available in Fund 352 “LOST III”, Cost Center 210109 Object Code 56301 and in Fund 352, "LOST III", Cost Center 210107, Object Code 56301. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts.
DRMP, Inc., Hatch Mott MacDonald, LLC, and Volkert, Inc., were the next three vendors on the Engineering/Infrastructure Division list to perform CEI Services. DRMP is designing Olive Road East which makes them ineligible to be assigned to this project, and Volkert is being awarded a contract for design of the Stillbrook Road Drainage Improvements on 02/19/2015. Therefore, the CEI Contract for this project is tentatively awarded to Hatch Mott MacDonald, LLC pending BCC approval. The vendors must have Florida Department of Transportation (FDOT) Certification to perform this type work. |
| IMPLEMENTATION/COORDINATION: |
Upon approval of this recommendation, a budget amendment will be transmitted to the Office of Management and Budget to transfer funds. In addition, a purchase requisition and task order for the CEI Services will be transmitted to the Office of Purchasing for processing.
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