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County Administrator's Report 11. 12.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Final Close Out Change Order to Panhandle Grading & Paving, Inc., on Contract PD 12-13.040, for the "Ensley Area Drainage Improvements - Detroit Boulevard and Johnson Avenue" Project - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to execute the following Final Close Out Change Order to Panhandle Grading & Paving, Inc., on Contract PD 12-13.040, "Ensley Area Drainage Improvements - Detroit Boulevard and Johnson Avenue" Project:
| Department: |
Public Works |
| Division: |
Engineering/Infrastructure Division |
| Type: |
Addition |
| Amount: |
$39,190.49 |
| Vendor: |
Panhandle Grading & Paving, Inc. |
| Project Name: |
Ensley Area Drainage Improvements - Detroit Boulevard and Johnson Avenue |
| Contract: |
PD 12-13.040 |
| PO#: |
131169 |
| CO#: |
8 |
| Original Contract Award: |
$1,886,033.58 |
| Cumulative Amount of Change Orders Through this CO: |
$205,816.66 |
| New Contract Amount: |
$2,091,850.24 |
[Funding Source: Fund 352, Local Option Sales Tax, Account 210107, Object Code 56301, Project #08EN0313] |
| BACKGROUND: |
Meeting in regular session on June 20, 2013, the Board awarded Contract PD 12-13.040 "Ensley Area Drainage Improvements - Detroit Boulevard and Johnson Avenue" Project to Panhandle Grading & Paving, Inc. The project involves roadway and drainage improvements to the Detroit Boulevard and Johnson Avenue Area at North.Palafox Street within the Ensley Area in Escambia County, Florida. The area consists of Detroit Boulevard from Orange Avenue/Pittman Avenue to North Palafox Street, Johnson Avenue from Orange Avenue to the CSX Railroad right-of-way, and East Detroit Boulevard from North Palafox Street to the CSX Railroad right-of-way line. The improvements consist of realigning Detroit Boulevard west of North Palafox Street into Johnson Avenue east of North Palafox Street and widening the existing roadways. Emerald Coast Utilities Authority (ECUA) utility work is also included in this contract, including relocation of water mains and installation of a new sanitary sewer.
Change Order #1, in the amount of $14,619.00, included additive unit price quantities and items necessary for an additional sewer installation to provide for a residential service unforeseen during the development of the plans. ECUA has reimbursed the County for this additional work.
Change Order #2 added time to the contract.
Change Order #3, in the amount of $7,500.02, included additive unit price quantities and items necessary for labor, materials, equipment, and installation of a conflict structure, required due to a conflict with an AT&T duct bank. AT&T provided the wrong depth location to the designer during the development of the plan, so the duct bank is actually deeper than anticipated, which caused a conflict with the storm pipe installation.
Change Order #4, in the amount of $144,507.15, included additive costs for quantities, labor, material, equipment, and installation to cover items added to the contract to accommodate drainage issues, and to make adjustments or modifications required to accommodate utility conflicts encountered during construction. Added were: drainage and safety improvements, repairs to the detour road (Pittman Avenue), and repairs required due to the April flooding disaster, which were not covered under the original contract.
Change Order #5, was Change Order #4, $144,507.15, which was processed twice.
Change Order #6 deducted $144,507.15, because Change Order #4 was processed twice.
Change Order #7 added time to contract.
This Change Order request, #8, is the final close out change order for this project and includes additive/deductive unit price quantities for over-runs and under-run costs, and includes quantities, labor, material, equipment, and installation to cover items necessary for completion of the project to address three areas of property owner complaints and an inlet modification to provide for adequate drainage along residential properties and adjacent to the pond. The original contract amount for this project was $1,886,033.58. Other Change Orders increased the contract amount by $166,626.17. The close-out Change Order increased the contract costs by $39,190.49, to a new project cost of $2,091,850.24. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 352 "Local Option Sales Tax", Cost Center 210107, Object Code 56301, Project #08EN0313. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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