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County Administrator's Report 12. 10.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to Engineered Cooling Services, Inc., on Purchase Order 141222 - David W. Wheeler, CFM, Facilities Management Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to Engineered Cooling Services, Inc., for emergency rental of three chiller units at the Leonard Street Complex:
| Department: |
Facilities Management |
| Division: |
DCAT |
| Type: |
Addition |
| Amount: |
$429,750 |
| Vendor: |
Engineered Cooling Services, Inc. |
| Project Name: |
Emergency Rental of Three Chiller Units |
| Contract: |
N/A |
| PO#: |
141222 |
| CO#: |
2 |
| Original Contract Award: |
$886,235.33 |
| Cumulative Amount of Change Orders Through this CO: |
$454,480.00 |
| New Contract Amount: |
$1,340,715.33 |
[Funding Source: Fund 501, Internal Service Fund for Insurance Claims, Account 140836, Object Code 54401]
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| BACKGROUND: |
As a result of the April 29, 2014 flood event, eleven facilities experienced heavy water damage that required immediate response in order to minimize further damage to the facilities and avoid disruption of County services. The Leonard Street Central Energy Plant was located in the basement of the Central Booking and Detention Facility (CBDF). With the loss of CBDF, Engineered Cooling Services was immediately brought in to provide a temporary Central Energy Plant to support the chilled water needs for three critical facilities. These facilities are the Main Jail, Juvenile Justice, and the Sheriff’s Administration Building. This rental agreement provides Escambia County with three 500-ton air cooled chillers for a nine month period. This agreement expires on January 31, 2015.
On May 13, 2014, a mechanical engineering firm (HM Yonge & Associates) was hired to design and prepare the necessary construction documents to solicit sealed bids for the relocation of the Leonard Street Central Energy Plant. On November 6, 2014 the Board authorized the award to the General Contractor (A.E. New Jr., Inc.) to construct the new Central Energy Plant in the amount of $1,976,000. The project’s Notice to Proceed was issued on December 2, 2014 with a final completion date of June 30, 2015.
The rental of these temporary chillers is required until the completion and start up of the new Central Energy Plant. This change order will extend the chiller rental agreement through June 30, 2015. All costs associated with the rental of these chillers, as well as the design and construction of the new Central Energy Plant will be reimbursed by the County’s insurance carriers. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 501, Internal Service Fund for Insurance Claims, Account 140836, Object Code 54401. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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