Agenda

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County Administrator's Report 12. 1.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	01/08/2015
Issue: M.C. Blanchard Server Refresh and Room Additions
From:	Will Moore
Department:	Court Administration
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of a Purchase Order to CourtSmart for the M.C. Blanchard CourtSmart Court Reporting Digital Server - Will Moore, Court Administration Management Services Manager

That the Board authorize Escambia County to issue a Purchase Order (PO), in the amount of $78,110, for the Court Administration Division, to Vendor CourtSmart, Vendor Number 034896. The PO will provide new digital court reporting servers, audio and video licensing and configuration of the servers, an upgrade to the operating systems, encoders, software, SQL, and certain associated peripherals for each system. The PO will also provide digital recording for the existing 12 courtrooms and for 3 newly-constructed courtrooms.

[Funding: Fund 115, Article V Fund, Cost Center 410501, Object Code 56401 and Object Code 56801 - $78,110 - Project #13JS2332]

BACKGROUND:

In 1998, renovations and additions to the M.C. Blanchard Judicial building were performed. At that time, several areas were left unfinished in anticipation of being completed in the future as it would be needed by the Court System. The County Court System is now in need of the additional space and has allocated funding for the build out of the remaining shell spaces. The Office of Purchasing advertised the solicitation PD13-14.025 in the Pensacola News Journal on February 24, 2014. Sealed bids were received on March 26, 2014, from seven contractors; R. D. Ward Construction Co., Inc. was the most responsive and responsible bid. The work includes finishing two courtrooms and two jury deliberation rooms located on the third and fourth floor and adding a courtroom and two judge’s chambers on the fifth floor. This incorporated approximately 13,150 square feet of space. The newly added space will need digital recording server, audio and video system for the daily operation of Escambia County Courts. CourtSmart is the digital court reporting software that has been used by the First Judicial Circuit since 2003. It is currently installed in over 20 courtrooms. This vendor is the only supplier of this software.

BUDGETARY IMPACT:

Fund 115, Article V Fund, CC 410501, OC 56401 and OC 56801 - $ 78,110 – Project # 13JS2332

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Escambia County Purchasing Policies and Procedures.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue the Contract and Purchase Order.

Attachments
RD Ward Construction Resume'
CourtSmart Quote