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County Administrator's Report 16. 28.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to StopLoss Specialists, LLC, on Purchase Order 141189, for Emergency Repairs of Flood-Damaged Buildings - David W. Wheeler, CFM, Facilities Management Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to StopLoss Specialists, LLC, on Purchase Order 141189, for Emergency Repairs of Flood-Damaged Buildings:
| Department: |
Facilities Management |
| Division: |
DCAT |
| Type: |
Addition |
| Amount: |
$256,097.45 |
| Vendor: |
StopLoss Specialists, LLC |
| Project Name: |
Emergency Repairs of Flood-Damaged Buildings |
| Contract: |
N/A |
| PO#: |
141189 |
| CO#: |
3 |
| Original Contract Award: |
$1,873,000 |
| Cumulative Amount of Change Orders Through this CO: |
$256,097.45 |
| New Contract Amount: |
$2,129,097.45 |
[Funding Source: Fund 501, Internal Service Fund for Insurance Claims, Account 140836, Object Code 54601] |
| BACKGROUND: |
As a result of the April 29, 2014 flood event, nine facilities experienced heavy water damage that required immediate response in order to minimize further damage to the facilities and avoid disruption of County services. StopLoss Specialists LLC (StopLoss) was contracted under the emergency declaration to perform water remediation services at these buildings. At the June 3, 2014 BCC meeting, the Board approved the purchase order in the amount of $1,873,000 to StopLoss for the remediation services at these locations.
All remediation services were completed within the first 30 days with the exception of the Community Probation Building. The Community Probation Building (COB) located at 2251 North Palafox Street continued to be inundated with flood waters in the basement area and required an unanticipated extended period of time to perform daily mitigation and monitoring of mitigation equipment. Although water continues to be evacuated from the basement of this building, StopLoss demobilized, and services were terminated on July 22, 2014. This extended full time effort resulted in an unanticipated additional cost. StopLoss is requesting an additional $256,097.45 for remediation services rendered at this location. The two previous change orders were administrative changes to reallocate funds to cover the final amounts for the other locations.
The County’s insurance carriers’ claims adjuster, VeriClaim, Inc hired Madsen, Kneppers & Associates, Inc. (MKA) to perform a complete audit of StopLoss services and invoicing for this flood event. MKA has validated and approved this additional $256,097.45 above the initial purchase order. This total cost of $2,129,097.45 will be reimbursed by the County’s insurance carriers. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 501, Internal Service Fund for Insurance Claims, Account 140836, Object Code 54601. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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