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County Administrator's Report 16. 11.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to Birkshire Johnstone, LLC, on Contract PD 13-14.069, "Cantonment and Molino Zone Pond Repair" Project - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to Birkshire Johnstone, LLC, on Contract PD 13-14.069, "Cantonment and Molino Zone Pond Repair" Project:
| Department: |
Public Works |
| Division: |
Engineering/Infrastructure Division |
| Type: |
Addition |
| Amount: |
$37,570.02 |
| Vendor: |
Birkshire Johnstone, LLC |
| Project Name: |
Cantonment and Molino Pond Repairs |
| Contract: |
PD 13-14.069 |
| PO#: |
141638 |
| CO#: |
1 |
| Original Contract Award: |
$26,693.96 |
| Cumulative Amount of Change Orders Through this CO: |
$37,570.02 |
| New Contract Amount: |
$64,263.98 |
[Funding Source: Fund 12, Disaster Recovery Fund, Account 330493, Object Code 54612, Project #ESDPW06] |
| BACKGROUND: |
When the original site assessment was performed and re-reviewed at the time of bidding, the water level in Pond 60 was high due to the high groundwater table and rains following the April 29-30 Storm Event. The photo documentation and work description page provided to the contractor for bidding shows the water level at this time. Quantity calculations at Pond 60 measured at the time of reporting were based on what could be seen at the site at that time.
Birkshire Johnstone, LLC was awarded a Purchase Order for the Cantonment and Molino Zone Pond Repairs, Contract PD 13-14.069 on August 14, 2014.
After bidding and subsequent award of the project, the water level in the pond receded substantially, on the order of about 6 feet, uncovering additional damages to the pond slopes. It was determined at that time that the improvements at Pond 60 would require increases in the quantity of work that was bid by the Contractor. HDR re-estimated the additional work that would be required at Pond 60.
Jehle-Halstead (JHI) was contracted for Construction Inspection services for the project, to monitor the work performed and to ensure that field quantities were consistent with pay requests for the project. JHI also provided in-place measurements of the work performed at the pond sites. It was decided that JHI's measurements would take precedence over HDR's since they were onsite for the quantities of work performed.
Construction of repairs required additional earthwork movement and grading operations in order to provide a consistent finished product. |
| BUDGETARY IMPACT: |
| Funds for this contract are available in Fund 112 "Disaster Recovery Fund", Cost Center 330493, Object Code 54612, Project #ESDPW06 . |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts.
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| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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