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County Administrator's Report 16. 12.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the United States Department of Homeland Security, Federal Emergency Management Agency, Hazard Mitigation Grant Program - Joy D. Blackmon, P.E., Public Works Department Director
That the Board take the following action concerning the United States Department of Homeland Security (USDHS), Federal Emergency Management Agency (FEMA), Hazard Mitigation Grant Program (HMGP) for the Delano Drainage Area Project and the Lake Charlene Warrington Drainage Area Project:
A. Authorize submittal of the following projects and approve funding of the 25% match as available in Fund 352, Local Option Sales Tax (LOST) III;
Delano Drainage Area:
This proposed mitigation project will modify existing stormwater facilities and infrastructure to increase efficiency and capacity as well as acquire and improve new sites to add capacity within the drainage area. Construction of this project is planned in four phases, although necessary work at each site may be initiated and conducted in parallel from a timing perspective.
The proposed project will reduce the 25-year/24-hour flood stage significantly, thereby preventing recurring flood impacts to infrastructure and to a number of buildings. Many of these structures will be entirely protected from future flood events, which eliminates future flood damage. The original Delano Street drainage area was bound by Fairfield Drive, Pace Boulevard, Massachusetts Avenue, and "W" Street. The project area was expanded due to flooding from the June 2012 and April 2014 storm events, to include consideration of down-gradient areas of the "L" Street Pond, Leonard Street, “M” Street just south of St. Mary Avenue, the "L" Street drainage system from Herman Street to Leonard Street, a portion of Fairfield Drive and Pace Boulevard’s drainage system within the contributing drainage basin, Herman Street from Pace Boulevard to Palafox Street, and an old pit/pond on Herman Street. Drainage improvements for this project will address flooding of multiple properties, including Escambia County Sheriff’s property - the Central Booking & Detention Facility, the recently built Waterfront Mission, the former Gulf Winds Credit Union building, and other businesses in this focus area.
Estimated Cost in application: $4,133,772.90
Lake Charlene Warrington Drainage Area:
This proposed mitigation project will modify existing stormwater facilities and infrastructure to increase efficiency and capacity to add capacity and/or improve conveyance within the drainage area. The goal of the current study is to provide conceptual drainage alternatives and cost estimates, considering existing stormwater data, limited new data collection, and rainfall event analysis. The primary drainage analysis will focus on flooding solutions around the properties, roadways, and infrastructure adjoining and within the vicinity of the Lake Charlene water body and Bridle Trail Estates pond, including but limited to, Lake Charlene Terrace, Lake Charlene Drive, Lake Charlene Lane, Clydesdale Drive, 61st Avenue, Arabian Drive, Arabian Circle, Bunker Hill Drive, Bunker Hill Circle, Kitty Hawk Circle, Kitty Hawk Drive, Lake Joanne Drive, Long Lake Drive, and surrounding roadways. Solutions reviewed in previous studies and/or developed in this study will be included in the upcoming grant application, which will be submitted for the County Administrator's signature.
Estimated Cost: $5,000,000
B. Authorize the Chairman to execute, subject to Legal review and sign-off, any subsequent Agreements and program-related documents for these two projects;
C. Authorize the County Administrator or his designee, subject to Legal review and sign-off, to execute attached and subsequent applications for these two projects; and
D. Accept, subject to Legal review and sign-off, Agreements, Easements, Hold Harmless Agreements, and other documents of conveyance as may be required from property owners of Escambia County whose properties are adjacent to the designated HMGP sites.
[ Funding: Funding for the 25% match is available in Fund 352, LOST III, Project Number 12EN1763] |
| BACKGROUND: |
The April 2014 storms produced floodwaters throughout Escambia County. Swollen streams caused excessive flooding and erosion that damaged many roadways, dams, culverts, and bridges. The work associated with these grant applications will assist us to acquire the funding to mitigate flooding of waterway structures, associated roadways and properties, and to improve stormwater management systems within the two drainage areas.
The Delano Street Drainage Project Study began in February 2005, when the Board of County Commissioners approved Task Order PD 02-03.79.26.ENG to HDR Engineering, Inc. HDR completed the study associated with this task order in 2006. The Delano Project Area is located in the upper portion of the Pensacola Bay Basin.
Engineering staff has been in the process of acquiring property parcels for ponds sites since this original study. Change orders were issued to HDR Engineering Inc., following the June 2012 rain event and again following the April 2014 storm event to upgrade the scope to consider down-gradient impacts to the Fairfield Drive, Herman Street, “L” Street”, and Leonard Street areas, and more specifically the Central Booking Detention Facility, considering that the Pensacola Bay Basin Study was also completed by HDR Engineering Inc.
The Lake Charlene Area of the Warrington Basin Study, PD 13-14.081, was also awarded to HDR Engineering, Inc. by the Board of County Commissioners, on November 6, 2014. HDR recently started this study, and will be developing the subject grant application prior to the submission deadline of January 6, 2015.
Because of the short timeline, staff is requesting that the Board authorize the County Administrator or his designee signatory authority for the grant applications. Upon application approval by FEMA, final grant agreements will be forwarded to the County Attorney’s Office for legal review, and to the Chairman for approval.
This program reimburses 75% of the actual eligible construction costs, in addition to 75% of eligible design and property acquisition costs. Our obligation for the Delano Drainage Area project is estimated at 25% of $4,133,772.90, which equals $1,033,443.22; and for the Lake Charlene Warrington Drainage Area, our 25% share of $5,000,000.00, which equals $1,250,000.00. The total County obligation expected for both projects is $2,283,443.22. |
| BUDGETARY IMPACT: |
| Funding for the 25% match is available in Fund 352, LOST III. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| Public Works Department / Engineering Division staff will manage this grant. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| Board policy Section 11.A requires Board approval of grants. |
| IMPLEMENTATION/COORDINATION: |
| Public Works Department / Engineering Division staff will also administer the grant, as required by the contract agreement. |
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