Agenda

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County Administrator's Report 10. 1.

BCC Regular Meeting

Discussion

Meeting Date:	11/17/2014
Issue: Countywide Leave Buyback Program
From:	Amy Lovoy
Department:	OMB
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the County-wide Leave Buyback - Amy Lovoy, Management and Budget Services Department Director

That the Board take the following action concerning the County-wide Leave Buyback:

A. Approve allowing all employees of the Board who were employed as of November 16, 2014, to sell back to the County at their current rate of pay, a maximum of 80 hours of accrued Annual Leave, Paid Time Off (PTO), Management Option Benefit (MOB) Leave, Transferred Annual Leave (TAL), Transferred Holiday and Union Compensatory Time (THUC) or Compensatory Time, as long as the combined balance remaining after the sale of the leave is at least 100 hours;

B. Waive the Human Resources Policy found in Section 9.3(d) and 9.3(e), that states the amount of hours remaining after the sale of leave will be 240 hours and the maximum amount of hours that can be sold in a year is 40; and

C. Approve extending this program to the Offices of the Supervisor of Elections, Property Appraiser, Sheriff, Clerk of the Circuit Court, Tax Collector, and the Santa Rosa Island Authority (SRIA).

BACKGROUND:

At the end of FY 2013 the County's long term compensated absences liability was $27,841,505. This amount has increased about 16.5% in the last 5 years. With wages and leave balances increasing the cost to pay for this leave is cheaper now than it will be at any point in the foreseeable future. The cost of wages is rising by about 3% annually while the County's cash investments are earning an annual rate of return of .20% on the short-term portfolio.

About 70% of the total Board workforce will be able to sell some form of leave using these parameters. Of the workforce unable to sell leave their average length of employment is less than 6 years while the average length of the workforce overall is more than 11 years.

BUDGETARY IMPACT:

The cost should every eligible employee sell the maximum allowed amount is estimated at $3,100,000 with $2,500,000 paid by the General Fund. This cost includes funding for the Board, Sheriff, Supervisor of Elections, Property Appraiser and the employees of the Clerk of the Circuit Court funded from County derived revenue sources. Should these elected officials choose to participate in this program, the Board will provide funding for this purpose. Should the Tax Collector and the SRIA choose to participate, they will pay their costs from their existing funds.

The Board last did an leave buyback in December of 2012. The total Board (not including the other elected officials) cost at this time was about $1,125,000.

All necessary funds will be provided via supplemental budget amendment to carry forward fund balances in January.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

Human Resources will negotiate with each union prior to any participation by bargaining unit employees. If approved by the Board, the buyback would occur on the 12/19/14 paycheck.

Attachments
No file(s) attached.