Agenda

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County Administrator's Report 13. 24.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	11/06/2014
Issue: Purchase Order for Accela Land Records Management Software Maintenance
From:	Donald R. Mayo
Department:	Building Inspections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Purchase Order for Accela Land Records Management Software Maintenance - Donald R. Mayo, Interim Building Official/Building Inspections Department Director

That the Board approve and authorize a Purchase Order, in the amount of $132,491.99, to Accela, Inc., for the proprietary annual software maintenance for Escambia County.

[Funding: Fund 001, General Fund, Cost Center 270109 IT Applications - $66,245.99 and Fund 406, Building Inspections Fund, Cost Center 250111, Building Inspections Administration - $66,246.00]

BACKGROUND:

Each year, the Building Inspections Department and Management and Budget Services Department, Information Technology Division, share equally in the cost of the annual Accela Land Records Management software maintenance fees for all users in Escambia County. The Maintenance Agreement with Accela, Inc. covers all upgrades and software improvements and releases related to its software. County staff has carefully examined the Maintenance Agreement and determined that it will be beneficial to Escambia County to renew the Maintenance Agreement for all users.

BUDGETARY IMPACT:

Funds are available in Fund 001 General Fund, Cost Center 270109 IT Applications, and Fund 406 Building Inspections Fund, Cost Center 250111 Building Inspections Administration.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provision of the Code of Ordinances of Escambia County, Florida, Chapter 46, Article II, Division 3, Section 81, Purchasing and Contracts.

IMPLEMENTATION/COORDINATION:

No implementation required.

Attachments
Accela Invoice FY 15
IT Approval