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County Administrator's Report 9. 15.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to Hewes and Company, LLC, Regarding "Blue Springs Avenue Emergency Repair" - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to Hewes and Company, LLC, on Contract PD 13-14.072, "Blue Springs Avenue Emergency Repair Project":
| Department: |
Public Works |
| Division: |
Engineering/Infrastructure Division |
| Type: |
Deductive |
| Amount: |
($3,410.03) |
| Vendor: |
Hewes and Company, LLC |
| Project Name: |
"Blue Springs Avenue Emergency Repair |
| Contract: |
PD 13-14.072 |
| PO#: |
141675 |
| CO#: |
1 |
| Original Award Amount: |
$499,923.43 |
| Cumulative Amount of Change Orders Through this CO: |
($3,410.03) |
| New Contract Total: |
$496,513.40 |
[Funding Source: Fund 112, Disaster Recovery Fund, Cost Center 330492, Object Code 54612/56301, Project ESCPW17] |
| BACKGROUND: |
Meeting in regular session on August 21, 2014, the Board approved Contract PD 13-14.072, to Hewes and Company, LLC, for the Blue Springs Avenue Emergency Repair Project. This project consists of the permanent repairs for the damage caused during the April 2014 Storm Event on Blue Springs Avenue from East Shore Drive to Clearwater Avenue. Project includes the reconstruction of the damaged road and includes such work as roadway construction, milling, curb and gutter, driveway construction, stormwater replacement, fencing, landscaping, irrigation, maintenance of traffic, erosion control, and pavement markings. The contractor will maintain access for residents at all times during all construction activities, with minimal delays to the traveling public.
This is an additive/deductive change order to the existing contract for the Blue Springs permanent roadway repair. As construction began, it was found that there was additional latent damage to the roadway which necessitated full replacement. In addition to full replacement, Emerald Coast Utilities Authority (ECUA) has requested that more utility infrastructure be rehabilitated with this construction. ECUA has agreed to construct all utility improvements with their own contractor. This includes those items already in the contract with Hewes and Company, LLC, which will be deducted. In order to maintain budget, we have removed items that were determined as not necessary to meet the project needs and to allow for full road replacement. The overall change order is a deduction of $3,410.03. The original contract amount was $499,923.43. The new total contract amount with deductive change order is $496,513.40.
This contracted work includes work within private property. This work includes removal of the temporary asphalt millings road, driveway replacement where it was impacted by flood and construction activities, chainlink fence replacement, and landscaping/sod/irrigation replacement. Attached is a list of right of entry forms acquired. |
| BUDGETARY IMPACT: |
| Funds for this project are available in Fund 112 "Disaster Recovery Fund", Cost Center 330492, Object Code 54612/56301, Project ESCPW17. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Legal consideration and opinion needed for direction regarding appropriate use of funding for these circumstances. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts.
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| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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