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County Administrator's Report 9. 7.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	10/16/2014
Issue: Budget Amendment #309 - Fiscal Year 2013/2014 Personnel Shortages
From:	Amy Lovoy
Department:	OMB
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Budget Amendment #309 - Amy Lovoy, Management and Budget Services Department Director

That the Board approve Budget Amendment #309, Escambia County Restricted Fund (101), Development Review Fees Fund (116), CDBG HUD Entitlement Fund (129), Fire Protection Fund (143), HUD HOME Fund (147), in the amount of $308,800, to cover personnel shortages in National Pollutant Discharge Elimination System Grant (NPDES), Development Review, Neighborhood Enterprise, and Fire Services.

BACKGROUND:

The following Divisions will require additional personnel funds to complete FY 13/14. The following are the explanations for each area.

National Pollutant Discharge Elimination System (NPDES):
- A Water Quality Technician position was reclassified to an Environmental Technician in July 2014 due to an increase in job duties hence an increase in personnel costs. Funding for this position is received from the City of Pensacola, Florida Department of Transportation (FDOT) and Town of Century. The annual funding from FDOT increased under a new interlocal agreement this year, providing sufficient revenue to cover the additional cost.

Development Review:
- An Environmental Technician whose salary was higher transferred here to replace an employee who transferred to another cost center. The additional salary and benefits were not budgeted hence the salary shortage.
- In addition, when the 3% COLA budget amendment was submitted in January 2014 the funds were placed in an old cost center previously used for that Department.

Neighborhood Enterprise:
- The Division Manger retired and received a leave payout hence the shortage. This employee's salary was funded from two grants (CDBG HUD and HUD HOME).

Fire Department:
- The IAFF contract changing the firefighters from a 21-day work cycle to a 14-day work cycle and rolling the holiday pay into the hourly rate. This resulted in an unexpected increase in personnel costs.
- This was compounded by increased hours caused from two extended disaster events. (Ice Storm of January 2014 and Flood/Jail Explosion of April 2014).

BUDGETARY IMPACT:

This amendment transfers funds from reserves or operating accounts with a surplus to personnel accounts, hence no additional revenues are associated with this amendment. Departmental budgets are not increasing.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

Board policy requires increases in personnel costs to be approved by the Board.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
BA# 309