Agenda

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County Administrator's Report 9. 3.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	10/16/2014
Issue: Approval to Issue Fiscal Year 2014-2015 Purchase Order Totaling $50,000 or Greater
From:	Thomas Turner
Department:	Human Resources
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of Fiscal Year 2014-2015 Purchase Orders in Excess of $50,000, for the Human Resources Department – Thomas G. “Tom” Turner, Human Resources Department Director

That the Board approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, for the Fiscal Year 2014/2015, based upon previously awarded Contract, Contractual Agreements, or annual requirements, as provided, for the Human Resources Department.

BACKGROUND:

The Human Resources Department has five Purchase Orders that during the course of a Fiscal Year, equal or exceed $50,000 to support the employee benefits. Issuance of these Purchase Orders during October 2014 is essential to ensure continuity of benefits for employees and retirees.

The County bid its dental and life insurance in 2013 and received a 3 year premium guarantee. We are starting our second year of the Contracts with Delta Dental and Cigna Life Insurance Company.

The County bid its health insurance in 2009. We are on our second Accounting and Retention Agreement (Pro-Share Agreement) that will end in December 2015. Our intent is to identify a consultant or broker to conduct an RFP for the health plan and review various funding and benefit designs in early calendar year 2015. The intent is to complete this action for Board consideration as part of the FY16 budgeting process.

The County’s employee health clinic Contract was bid in 2010 and was awarded in 2011 to Concentra Medical Center. We are in our fourth year of the Contract and are presently negotiating rates for Calendar Year 2015. This service will be taken to the market in 2015 through an RFP.

BUDGETARY IMPACT:

Funding for the above Purchase Orders is through Fund 501, Worker’s Compensation, Health and Life Fund.

LEGAL CONSIDERATIONS/SIGN-OFF:

This is in accordance with Florida Statutes 112.09 and 112.0801.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

County Ordinance, Chapter 46, Article II, Section 46-64 providing for Board approval of Contracts of $50,000 or greater.

IMPLEMENTATION/COORDINATION:

Upon Board approval, the Human Resources Department will generate a Purchase Order as an instrument for placing orders and making payments to provide services.

The Human Resources Department will coordinate with the Office of Purchasing.

Attachments
Purchase Order $50,000 Or More for 14-15.