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County Administrator's Report 15. 6.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	07/24/2014
Issue: Change Order 1 to Purchase Order 140107 to Ward International Trucks, LLC
From:	Mike Weaver
Department:	Public Safety
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Ward International Trucks, LLC, for the Public Safety Department's Ambulance Fleet Repair and Maintenance - Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order Number 1, adding funds for the repair and maintenance of the Public Safety Department's ambulance fleet through the balance of the Fiscal Year:

Department:	Public Safety
Division:	Emergency Medical Services
Type:	Addition
Amount:	$60,000
Vendor:	Ward International Trucks, LLC
Project Name:	N/A
Contract:	OEM
PO#:	140107
CO#:	1
Original Award Amount:	$230,000
Cumulative Amount of Change Orders through this CO:	$60,000
New PO Total:	$290,000

[Funding Source: Fund 408, Emergency Medical Services Fund, Cost Center 330302, EMS Operations]

BACKGROUND:

In its meeting held September 16, 2013, the Board authorized issuance of a blanket purchase order to Ward International, LLC, in the amount of $250,000, for repair and maintenance of Public Safety's ambulance fleet for Fiscal Year 2013-14. The initial Purchase Order, 140107, encumbered only $230,000 of the approved amount. Upon a review of the Purchase Order, it has been determined that an additional $40,000 (resulting in a $60,000 Change Order request) is projected to be required to maintain the ambulance fleet through the end of the fiscal year. The Change Order request is due to an unforeseen increase in major engine component failures, which has contributed to additional repairs.

Currently, 66% of EMS's International fleet is out of warranty and a continued increase in costs is anticipated to maintain the fleet in a readiness state.

BUDGETARY IMPACT:

Funds are available in Fund 408, Emergency Medical Services, Cost Center 330302, EMS Operations.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Resume Page 09/16/2013