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County Administrator's Report 11. 15.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order in Excess of $50,000 Related to the Emergency Response to the Flood and Explosion at the Central Booking and Detention Facility - David W. Wheeler, CFM, Facilities Management Department Director
That the Board accept for information and ratify the issuance of the following Change Order in excess of $50,000, for the emergency response to the April 2014 flood event and explosion at the Central Booking and Detention Facility, issued during the Declaration of Emergency by the Board of County Commissioners on April 29, 2014, through June 3, 2014, for emergency services required during the emergency:
| Department: |
Facilities Management |
| Division: |
DCAT |
| Type: |
Addition |
| Amount: |
$107,000 |
| Vendor: |
Hatch Mott MacDonald Florida, LLC |
| Project Name: |
Engineering Services for Demolition Plans for Central Booking and Detention Facility |
| Contract: |
PD 02-03.079 |
| Purchase Order Number: |
141186-1 |
| Change Order (CO) Number: |
1 |
| Original Award Amount: |
$16,350 |
| Cumulative Amount of Change Orders through this CO: |
$107,000 |
| New Contract Total: |
$123,350 |
[Funding: Fund 501, Internal Service Fund for Insurance Claims, Cost Center 140836, Object Code 56201] |
| BACKGROUND: |
On May 8, 2014 Hatch Mott MacDonald (HMM) was issued a purchase order in the amount of $16,350 to provide an emergency evaluation of the structural integrity of the Central Booking and Detention Facility (CBDF) located at 1200 W. Leonard Street, the Sheriff's Fleet Maintenance Building located at 3101 H. Street and the County Office Building (COB) located at 2251 N. Palafox Street as a result of the flood and/or explosion. The initial purchase order was issued under the Declaration of Emergency.
After attending a meeting on May 7, 2014 with the State Fire Marshal (SFM) and Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) on the severity of the damage to CBDF and their concern with the building's structural integrity, HMM recommended that the County post the building as unsafe for occupancy and entry and recommended setting-up a fall zone around the perimeter of the facility.
On May 16, 2014 HMM provided the County with a proposal in the amount of $107,000 to provide Professional Engineering Services for the demolition of CBDF. Services include stakeholder coordination, performance specifications, demolition plans, bid assistance and contract administration during demolition. On May 20, 2014 while the Declaration of Emergency was still in effect, a Change Order in the amount of $107,000 was issued to Hatch Mott MacDonald to provide these services.
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| BUDGETARY IMPACT: |
| Funds are available in Fund 501, Internal Service Fund for Insurance Claims, Cost Center 140836, Object Code 56201. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with Escambia County Code of Ordinance Chapter 46, Article II, section 93, Emergency Purchases. |
| IMPLEMENTATION/COORDINATION: |
N/A |
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