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County Administrator's Report 11. 4.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	07/10/2014
Issue: Purchase of Replacement Mobile Command Trailer for Emergency Management
From:	Mike Weaver
Department:	Public Safety
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Purchase of a Mobile Command/Training Center Trailer - Michael D. Weaver, Public Safety Department Director

That the Board take the following action regarding the replacement of the Public Safety Mobile Command Trailer (Asset #49498):

A. Approve the purchase of one 53 foot triple expandable Training /Command Center Mobile trailer, Model # KTTEXP53CP, for the amount of $611,420.89, delivered, per the terms and conditions of General Services Administration (GSA), Schedule 23V, Vehicular Multiple Award Schedule, SIN: 190-05, Contract GS-30F-0001Y; and

B. Authorize the issuance of a Purchase Order to Trailer Technologies Holdings, LLC, d/b/a Kentucky Trailer Technologies, for this purpose.

[Funding: Fund 352, LOST III, Cost Center 330435, Project Number 14PS3028, Object Code 56401]

BACKGROUND:

The current Escambia County Public Safety Mobile Command Trailer was purchased in 2002 under the concept of supporting Public Safety’s needs for providing a mobile command platform to manage planned events and emergency incidents. After the 2001 terrorist attacks, the Nation significantly restructured how incidents are managed. Today efficient management of emergency incidents requires larger numbers of people from multiple disciplines. Our current trailer does not provide the space needed to support such an operation. We have had several incidents where sufficient space for incident management was unavailable. This new trailer will additionally allow it to be better utilized as part of a Continuity of Operations Plan (COOP), not only for the Public Safety Department, but for other County infrastructure, as well.

Following are reasons for replacement:

The mobile response trailer is now 12 years old;
Maintenance costs are increasing;
The roof leaks;
Radio, telephone and data infrastructure needs updating;
Insufficient space and current trailer cannot be expanded;
The generator has met end of life cycle and the air conditioning system is aging;
Lack of storage capacity;
Need for transition from analog and digital technology-whole infrastructure.

The GSA price for the KTTEXP53CP is $628,138.56, including Freight and Federal Excise Tax (FET). The recommended cost of $611,420.89, excludes FET.

BUDGETARY IMPACT:

Funding is available in Fund 352, LOST III Fund, Cost Center 330435. Project number PS143028 has been established for this purpose.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with Escambia County Code of Ordinance Chapter 46 Finance, Article II Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
GSA Contract GS-30F-0001Y