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County Administrator's Report 13. 25.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	06/26/2014
Issue: Central Energy Plant Contract PD 13-14.058
From:	Amy Lovoy
Department:	OMB
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Central Energy Plant Contract, PD 13-14.058 - Amy Lovoy, Management and Budget Services Department Director

That the Board award a Contract, PD 13-14.058, for the Central Energy Plant Contract, to Engineered Cooling Systems, Inc., for a period of three years, with the option to extend for two additional one-year periods, for basic bimonthly services, and add Options 1 and 2, for an annual amount of $107,400, and approve the Agreement for Central Energy Maintenance and Repair, PD 13-14.058.

[Funding: Fund 001, General Fund, Cost Center 310203, Object Code 54601 - $100,000; Fund 113, Library Fund, Cost Center 310203, Object Code 54601 - $7,400]

BACKGROUND:

The solicitation was advertised in the Pensacola News Journal May 5th, 2014. Four bids were received.

This is an annual and reoccurring contract for the preventative maintenance, testing and repair requirements for the installed equipment for Judicial Central Energy Plant, the Central Office Complex, and the West Florida Regional Library. The initial equipment to be maintained consists of the following: 6 - Chillers, 4 - Cooling Towers with Chemical Treatment, 1 - Boiler, 16 - Circulating Pumps, 1 - Air Compressor, 1 - Refrigerant Leak Detector, 1 - Air Dyer, and 8 - Variable Frequency Drives. Note: Equipment may be added or deleted as deemed necessary by the County.

BUDGETARY IMPACT:

Funding: Fund 001, General Fund, Cost Center 310203, Object Code 54601 $100,000

Funding: Fund 113, Library Fund, Cost Center 310203, Object Code 54601] $7,400

LEGAL CONSIDERATIONS/SIGN-OFF:

Assistant County Attorney Kristin Hual prepared the contract.

PERSONNEL:

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Escambia County Fl., Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue the Contract and Purchase Order.

Attachments
Contract
Bid Tab