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PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED
AGENDA
Board of County Commissioners
Special Meeting – November 12, 2020 – 9:00 a.m.
Ernie Lee Magaha Government Building – First Floor
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1. | Call to Order. (PLEASE TURN YOUR CELL PHONE TO THE VIBRATE, SILENCE, OR OFF SETTING) |
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2. | Was the Meeting Properly Advertised? | |||||
3. | Are there any items to be added to the agenda? Recommendation: That the Board adopt the Agenda as prepared (or duly amended). |
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4. |
Recommendation Concerning Approval and Appropriation of CARES Funding for OpenGov Budget Software - Amber M. McClure, Chief Budget Officer, Management and Budget Services That the Board take the following action: A. Approve the OpenGov Software Service Agreement for Budgeting & Planning and Reporting & Transparency platforms; and B. Authorize the Chairman, County Administrator and/or Chief Budget Officer to prepare and sign all documents necessary to effectuate this action once legal has reviewed. |
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5. |
Recommendation Concerning Approval of Expenses Through the CARES Act Funding Program - Janice P. Gilley, County Administrator State and Federal deadlines are quickly approaching:
A. Eliminate the “FEMA Reimbursement” Category – FEMA approval has not been received in time to be able to utilize the 12.5% Local cost reimbursed by December 30 through CARES. The allocation of $60,389 will be reallocated to the “COVID Ops & Oversight” category; B. Increase the funding for the “COVID Ops & Oversight” category to $400,000 as employees will be needed in an overtime capacity until the end of November to complete the Family Cares applications; C. Finalize spending for the remaining $16,370,698.50 that has been set aside in the “Public Health and Safety” bucket under Fire, Correctional and Detention Officers Payroll; and D. Discuss the considerations for new asks: 1. Medical Examiner Expenses for Escambia County:
3. Escambia County Sheriff increase in inmate transportation services from $23 to $28 per hour starting July 1. 4. City of Pensacola - Coronavirus Aid, Relief and Economic Security Act CARE Act Ask: i. Public Facilities - $2,600,000 ii. Employee Health and Safety - $2,100,000 iii. Public Health and Safety - $725,000 iv. Total ask - $5,425,000
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6. |
Recommendation Concerning the Employee Leave Incentive Program/Leave Buyback - Jana Still, Human Resources Department Director That the Board take the following action concerning the Employee Leave Incentive Program: A. Approve the employee buyback program for this fiscal year for eligible participating employees of the Board of County Commissioners and other elected officials; and B. Waive the BCC Annual Leave Incentive Policy - Section II, C27 and the Human Resources Policy found in Section 9.3(d)-(e), which states that the amount of hours remaining after the sale of leave must be a minimum 240 hours and the maximum amount of hours sold back annually not exceed 40 hours, and allow eligible employees to sell back a maximum of 80 hours of qualifying leave with a minimum remaining balance of 100 hours of combined qualifying leave. [Funding Source: Various Funds] |
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7. |
Recommendation Concerning Approval and Appropriation of CARES Funding for Kronos software to include HRIS, Benefits, Timekeeping, and Payroll systems - Jana Still, Human Resources Department Director That the Board take the following action: A. Approve the appropriation of CARES funding for Kronos for HRIS, Benefits, Timekeeping, and Payroll systems; and B. Authorize the Chairman, County Administrator and/or Chief Budget Officer to prepare and sign all documents necessary to effectuate this action. |
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8. | Adjourn. | |||||