Award a Purchase Order for Three 2020 Ford F-150 4WD Super Cab XL Pickup Trucks
From:
Tim Tolbert, Building Official/Department Director
Organization:
Building Services
CAO Approval:
RECOMMENDATION:
Recommendation Concerning the Award of a Purchase Order for Three 2020 Ford F-150 4WD Super Cab XL Pickup Trucks for the Building Services Department - Tim Tolbert, Director, Building Services Department
That the Board take the following action:
A. Authorize the use of the Florida Department of Management Services State Term Contract No. 25100000-19-1 for Motor Vehicles; and
B. Award and authorize the County Administrator to sign a Purchase Order, in excess of $25,000, for three 2020 Ford F-150 4WD Super Cab XL Pickup Trucks (Model X1E) to Asbury Jax Ford, LLC d/b/a Coggin Ford (Vendor #424713) in the amount of $78,948.
Vendor
Funding
Amount
Solicitation
Number
Ashbury Jax Ford, LLC d/b/a Coggin Ford
Fund 406, Building Inspection Fund; Cost Center 250111, Administration; Object Code 56401, Machinery & Equipment
$78,948
N/A
BACKGROUND:
On June 10, 2020, the Fleet Division of the Public Works Department requested a quote for three 2020 Ford F-150 4WD Super Cab XL Pickup Trucks (Model X1E) on behalf of the Building Services Department, from Ashbury Jax Ford, LLC d/b/a Coggin Ford, which is the supplier for our region under the Florida Department of Management Services State Term Contract No. 25100000-19-1 for Motor Vehicles. Ashbury Jax Ford, LLC d/b/a Coggin Ford, responded with a respective quote of $78,948 ($24,276 for the base vehicle price, plus $2,040 for added Manufaturer's Options per vehicle).
BUDGETARY IMPACT:
Vendor
Funding
Amount
Solicitation
Number
Ashbury Jax Ford, LLC d/b/a Coggin Ford
Fund 406, Building Inspection Fund; Cost Center 250111, Administration; Object Code 56401, Machinery & Equipment
$78,948
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
All work associated with this Recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Purchase Order.