Approval to Issue Fiscal Year 2019-2020 Purchase Order Totaling $25,000 or Greater
From:
PAULETTE STALLWORTH
Organization:
Human Resources
CAO Approval:
RECOMMENDATION:
Recommendation Concerning Approval to Issue a Fiscal Year 2019-2020 Purchase Order Totaling $25,000 or Greater - Paulette Stallworth, Interim Human Resources Department Director
That the Board approve the issuance of a Fiscal Year 2019-2020 Purchase Order and/or Blanket Purchase Order from a previously awarded or approved annual requirement Contract or Contractual Agreement for the Human Resources Department:
Vendor/Contractor
Not-To-Exceed Amount
Contract
Behavioral Health Systems, Inc.
Vendor #: 022516
Employee Assistance Program
Cost Center: 150106
Counseling Services
$35,000
PD 16-17.049
[Funding: Fund 501, Worker’s Compensation, Health and Life Funds]
BACKGROUND:
The Human Resources Department has an additional Purchase Order that is approximately $25,000 to support the employee benefits. Issuance of this Purchase Order is essential to ensure continuity of benefits for employees and retirees.
The Employee Assistance Program (EAP) cost is approximately $34,000 a year to provide counseling for our active employees and their dependents. The cost is $1.15 per employee and an additional cost if a supervisor refers an employee to this program. The cost is determined by the level of counseling the employee receives and the number of counseling sessions.
BUDGETARY IMPACT:
Funding for the above Purchase Order is through Fund 501, Worker’s Compensation, Health and Life Fund.
LEGAL CONSIDERATIONS/SIGN-OFF:
This is in accordance with Florida Statutes 112.09 and 112.0801.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
County Ordinance, Chapter 46, Article II, Section 46-64 providing for Board approval of Contracts of $50,000 or greater.
IMPLEMENTATION/COORDINATION:
Upon Board approval, the Human Resources Department will generate a Purchase Order as an instrument for placing orders and making payments to provide services. The Human Resources Department will coordinate with the Office of Purchasing.