Approval to Issue Fiscal Year 2019 - 2020 Purchase Orders in Excess of $50,000
From:
SCOTT MACDONALD, Interim Director
Organization:
Information Technology
CAO Approval:
RECOMMENDATION:
Recommendation Concerning the Issuance of Fiscal Year 2019-2020 Purchase Orders, in Excess of $50,000, for the Information Technology Department - Scott MacDonald, Interim Information Technology Department Director
That the Board approve the issuance of blanket and/or individual Purchase Orders, in excess of $50,000, for the Fiscal Year 2019-2020, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements, for the Information Technology Department, Information Technology Telecommunications, and Information Technology Library Services, as follows:
Vendors/Contractor
Amounts
Contract Numbers
A.
CDW LLC
CDW Government LLC
Vendor Number: 026963
Adobe Renewal and AutoCad
Fund: 001
Cost Center: 270102
$60,000
B.
Cox Communications
Vendor Number: 423771
Internet Services, PRI Services, Metro-E
Funds: 001 – General Fund
Cost Center: 270103 IT/Telecommunications
Fund: 113 – Library Fund
Cost Centers: 110503 IT/Library Services
$90,000
C.
Environmental Systems Research Institute (ESRI)
Vendor Number: 051291
Geographical Information Systems Software Support and Maintenance
Fund: 001 – General Fund
Cost Center: 270102 IT
$80,000
D.
Microsoft Corporation
Vendor Number: V0000577
Microsoft Services and Support shared with Sheriff
Fund: 001 – General Fund
Cost Center: 270102 IT
$100,000
E.
PC Specialists, Inc.
DBA Technology Integration Group (TIG)
Vendor Number: 150525
Maintenance Renewal, switches, routers, VOIP Equipment, and Professional services
Funds: 001 – General Fund
Cost Centers: 270102 IT
Cost Center 270103 – IT/Telecommunications
Fund: 113 – Library Fund
Cost Center: 110503 IT/Library Services
$400,000
State of Florida Contract 43220000-WSCA-14-ACS
State of Florida NASPO Contract: AR2472
F.
SHI
Vendor Number: 193696
Volume Licensing Agreement W/Microsoft Corp
Fund: 001 – General Fund
Cost Center: 270102 IT
Fund: 113 – Library Fund
Cost Center: 110503 IT/Library Services
$750,000
State of Florida Contract
#43230000-15-02
G.
SmartCop, Inc.
Vendor Number: 193560
Jail Management System
Fund: 001 General Funds
Cost Center: 270102
$80,000
H.
South Central Planning & Development Commission
Vendor Number: 424032
MyGovernmentOnline.org Services
Fund: 001 – General Fund
Cost Center 270102 IT
$90,000
I.
Uniti Fiber/Southern Light
Vendor Number: 193781
Internet Services
Fund: 001 General Fund
Cost Center: 270103 IT/Telecommunications
Fund: 113 – Library Fund
Cost Center: 110503 IT/Library Services
$350,000
PD 14-15.099
BACKGROUND:
The Information Technology Department has Purchase Orders that over the course of a fiscal year may exceed $50,000. The issuance of these Purchase Orders during October 2020 is essential to ensure the continuity of services provided through our department to the citizens of Escambia County.
BUDGETARY IMPACT:
Funding is available in General Fund 001, Cost Center 270102, General Fund 001, Cost Center 270103, and Library Fund 113, Cost Center 110503.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida, 1999, Chapter 46, Finance, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Information Technology Department will coordinate with the Office of Purchasing on the issuance of these Purchase Orders.