Approval to Issue Fiscal Year 2018 - 2019 Purchase Orders in Excess of $50,000
From:
Shawn Fletcher, IT Director
Organization:
Information Technology
CAO Approval:
RECOMMENDATION:
Recommendation Concerning the Issuance of Fiscal Year 2018-2019 Purchase Orders, in Excess of $50,000, for the Information Technology Department - Shawn P. Fletcher, Information Technology Department Director
That the Board approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, for the Fiscal Year 2018-2019, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements, for the Information Technology Department, Information Technology Telecommunications, and Information Technology Library Services, as follows:
Vendors/Contractor
Amounts
Contract Numbers
A.
Caliber
(Formerly known as: SmartCop, Inc., DBA (CTS America)
Vendor Number: 193560
Jail Management System
Fund: 001 – General Fund
Cost Center: 270102 IT
$80,000
B.
Cox Communications
Vendor Number: 034901
Internet Services, PRI Services, Metro-E
Fund: 001 – General Fund
Cost Center 270103 IT/Telecommunications
Fund: 113 – Library Fund
Cost Center: 110503 IT/Library Services
$75,000
C.
PC Specialists, Inc.
DBA Technology Integration Group (TIG)
Vendor Number: 150525
Maintenance Renewal, Switches, Routers, VOIP
Equipment, and Professional Services
Fund: 001 – General Fund
Cost Center: 270102 IT
Cost Center: 270103 IT/Telecommunications
Fund: 113 – Library Fund
Cost Center: 110503 IT/Library Services
$260,000
Florida State Contract
#43220000-WSCA-14-ACS
D.
Environmental Systems Research Institute
Vendor Number: 051291
Geographical Information Systems Software
Support and Maintenance
Fund: 001 – General Fund
Cost Center: 270102 IT
$80,000
E.
SHI
Vendor Number: 193696
Volume Licensing Agreement W/Microsoft Corp
Fund: 001 – General Fund
Cost Center: 270102 IT
Fund: 113 – Library Fund
Cost Center: 110503 IT/Library Services
$600,000
State of Florida Contract
#43230000-15-02
F.
Uniti Fiber
(Formerly known as: Southern Light)
Vendor Number: 193781
Internet Services
Fund: 001 General Fund
Cost Center: 270103 IT/Telecommunications
Fund: 113 – Library Fund
Cost Center: 110503 IT/Library Services
$350,000
PD 14-15.099
BACKGROUND:
The Information Technology Department has purchase orders that over the course of a fiscal year may exceed $50,000. The issuance of these purchase orders during October 2019 is essential to ensure the continuity of services provided through our department to the citizens of Escambia County.
BUDGETARY IMPACT:
Funding is available in General Fund 001, Cost Center 270102, General Fund 001, Cost Center 270103, and Library Fund 113, Cost Center 110503.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, Florida, 1999, Chapter 46, Finance, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Information Technology Department will coordinate with the Office of Purchasing on the issuance of these purchase orders.