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County Administrator's Report 12. 9.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/05/2019
Issue: Single Source Procurement with Thompson Tractor Company for Certified Re-build of Caterpillar D8T Track Type Tractor
From:	Pat Johnson
Department:	Waste Services
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Single Source Procurement with Thompson Tractor Company for Dealer Certified Rebuild of 60193 CAT D8T Track Type Tractor - Patrick T. Johnson, Solid Waste Management Department Director

That the Board take the following action:

A. Authorize the Single Source purchase of a Dealer Certified machine repair/rebuild of a County-owned Caterpillar D8T Track Type Tractor, PN 60193 (S/N: MLN00574), for the Operations Division of the Escambia County Waste Services Department, in accordance with State of Florida Statute 287-057(3)(c), regarding the exception of single source commodities or contractual services from competitive-solicitation requirements. No responses were received; and

B. Authorize the issuance of a Purchase Order Contract to Thompson Tractor Co., Inc., SS 18-19.001, in the amount of $568,192.63, for the certified rebuild of a County-owned D8T Track Type Tractor.

[Funding: Fund 401, Solid Waste Fund, Cost Center 230314, Solid Waste Management Operations; Object Code 56401, Machinery & Equipment]

BACKGROUND:

The Caterpillar D8T Track Type Tractor, PN 60193, has been in operation at the Perdido Landfill for approximately six years. Current operating hours are in excess of 13,000. The Caterpillar Company Certified Re-build Program must meet stringent Caterpillar specifications. Through this program, components are required to meet manufacturer specifications and are replaced accordingly. Upon Certified Re-build, the machine is issued a new serial number. This results in a savings in excess of approximately $223,000, compared to the purchase of a new machine with a similar warranty.

In accordance with State of Florida Statute 287.057(3)(c) regarding the exception of Single Source commodities or contractual services from competitive-solicitation requirements, specification SS18-19.001 Caterpillar Certified Rebuild of a County-owned Caterpillar D8T track type tractor, PN 60193 (S/N: MLN00574), was posted on the Escambia County web site beginning August 16, 2019, for a period of seven days. No responses were received.

BUDGETARY IMPACT:

Funds are available in Fund 401, Solid Waste Fund, Cost Center 230314, Solid Waste Management Operations; Object Code 56401, Machinery & Equipment

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board approval, and award a Purchase Order and State of Florida Statute 287.057(3)(c). Board approval is required for expenditures over $50,000.

IMPLEMENTATION/COORDINATION:

Upon approval of this Recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Quote_Thompson Tractor
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SS 18-19.001