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County Administrator's Report 12. 6.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Service Agreement with Motorola Solutions, Inc., for Maintenance of the County's P25 Digital UHF Radio System, Microwave System and Fixed Equipment - John Dosh, Interim Public Safety Department Director
That the Board take the following action concerning the Service Agreement, Contract Number USC000015559, with Motorola Solutions, Inc., for maintenance of the County's P25 Digital UHF Radio system, microwave system, and fixed equipment, in the total amount of $429,552.28, for the period of October 1, 2019, through September 30, 2020:
A. Approve and authorize the County Administrator to sign the one-year Service Agreement; and
B. Authorize the issuance of a Purchase Order in the amount of $429,552.28 to Motorola Solutions, Inc., for the period October 1, 2019, through September 30, 2020.
[Funding: Fund 001, General Fund, Cost Center 330403, Communications, Object Code 54601, Repair & Maintenance] |
| BACKGROUND: |
The Public Safety Radio Communications System is a P25 digital radio system that provides for communications to all Escambia County Public Safety entities, to include the Emergency Communications Center, Escambia County Fire Rescue, Escambia County Sheriff’s Office, and Escambia County Emergency Medical Services. The P-25 system requires hardware and software maintenance necessary to ensure functionality, reliability, and security. The hardware includes computer servers, work stations, site routers, radio receivers, transmitters and master core. The master core includes servers, routers, and switches associated with processing, routing, and managing digital radio transmissions.
The Board approved a two-year Service Agreement with Motorola on September 7, 2017, which expires September 29th, 2019, and is being renewed for Fiscal Year 2020. A one-year Service Contract is being sought during which contract negotiations will take place for a required system upgrade and future maintenance needs. Motorola is the original equipment provider, engineer and installation team for the system. |
| BUDGETARY IMPACT: |
| Funding has been budgeted in the Fiscal Year 2018 Budget, Fund 001, General Fund, Cost Center 330403, Communications, Object Code 54601, Repair & Maintenance. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Kristin Hual, Senior Assistant County Attorney, reviewed the Service Agreement and approved it as to form and legal sufficiency. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| Board policies require Board approval of Agreements and Purchase Orders in excess of $50,000. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval by the Board and document execution, the Public Safety Department will issue a Fiscal Year 2018 purchase requisition for processing by the Office of Purchasing. |
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