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County Administrator's Report 10. 12.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/16/2013
Issue: Resolution to write-off $4,550.29 in unrecoverable Section 125 Flexible Spending Accounts prefunded debit card accounts
From:	Thomas Turner
Department:	Human Resources
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Write-Off of Unrecoverable Pre-Funded Flexible Savings Account Debit Cards Paid to EBS Atlanta as Uncollectable - Thomas G. "Tom" Turner, Human Resources Department Director

That the Board adopt and authorize the Chairman to sign a Resolution authorizing the write-off of $4,550.29 paid to EBS Atlanta in Fiscal Year 2012 to pre-fund Flexible Spending Account debit cards for employees. EBS Atlanta has undergone bankruptcy proceedings, and significant efforts to recover the funds have been unsuccessful.

BACKGROUND:

Escambia County Sponsors an Internal Revenue Service Section 125 Flexible Spending Account (FSA). Through a competitive bidding process, EBS Atlanta was selected to provide banking services to handle the accumulation and disbursement of employee funds in the FSA. Due to the nature of the FSA which requires employees to have access for the entire year's worth of their deferrals, EBS Atlanta, as part of their contract, required Escambia County to pre-fund debit cards issued to employees. In 2011, EBS Atlanta entered bankruptcy. Escambia County has attempted to recover the value of the prefunded debits cards without success. The value is $4550.29. The current provider, Lockard and Williams, does not require the prefunding of the emplooyee debit cards by the County.

BUDGETARY IMPACT:

LEGAL CONSIDERATIONS/SIGN-OFF:

Legal has attempted to recover the funds and has indicated there are no further avenues of pursuit.

PERSONNEL:

POLICY/REQUIREMENT FOR BOARD ACTION:

IMPLEMENTATION/COORDINATION:

The adoption of the Resolution will enable the office of the Clerk of the Circuit Court and Comptroller to write off this uncollectible fund.

Attachments
Resolution