Agenda

Back to Calendar Return

County Administrator's Report 8. 5.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/20/2020
Issue: 300 Microsoft Home and Business 2019 Licenses
From:	William Powell
Department:	Corrections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of a Fiscal Year 2019-2020 Purchase Order, in Excess of $50,000, for 300 Microsoft Office Home and Business 2019 Licenses, for the Corrections Department - William R. Powell, Director of Corrections

That the Board, for Fiscal Year 2019/2020, approve the issuance of a blanket and/or individual purchase order, in excess of $50,000, under Omnia Partners – IT Solutions Contract # 2018011-02, for 300 Microsoft Office Home and Business 2019 licenses for the Corrections Department:

Vendor Name
SHI International Corp.
Fund: 001 Detention
Cost Center: 290401
Fund: 311 County Jail Facility
Cost Center: 290408
Project:14SH2728

Amount

$56,416; 290401

$15,050; 290408/14SH2728

Contract Number
Omnia Partners – IT Solutions
Contract #: 2018011-02

BACKGROUND:

On June 16, 2020, the Board approved a Blanket Purchase Order for Corrections to purchase approximately 225 new computers. Informational Resources has been in the process of installing the computers and reviewing our Microsoft Office licenses. Microsoft has agreed to allow Informational Resources to install Microsoft Office 2010 on to the new computers at no additional cost for the licenses; however, Microsoft will no longer support Office 2010 after October 13, 2020. Since these licenses are expiring, Informational Resources has proposed that Corrections purchase 300 Microsoft Office Home & Business 2019 licenses to cover Corrections old and new jail devices.

BUDGETARY IMPACT:

Vendor/Contractor
SHI International Corp
Fund: 001 Detention
Cost Center: 290401
Fund: 311 County Jail Facility
Cost Center: 290408
Project:14SH2728

Amount

$56,416; 290401

$15,050; 290408/14SH2728

Contract Number
Omnia Partners – IT Solutions Contract #: 2018011-02

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida. Chapter 46, Finance, Article II Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon Board approval, the Purchasing Department will create a Blanket Purchase Order with SHI International for the purchase of 300 Microsoft Office Home and Business 2019 licenses.

Attachments
SHI Quote
Omnia Partners Executive Summary
Omnia Partners - IT Solutions #2018011-02