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County Administrator's Report 8. 15.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Change Order on Contract PD 16-17.008, Maintenance of County Parks and Boat Ramps - Michael Rhodes, Parks and Recreation Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to Keep Pensacola Beautiful, in the amount of $2,620, on Contract PD 16-17.008, Agreement for Maintenance of County Parks and Boat Ramps:
| Department: |
Parks and Recreation |
| Type: |
Addition |
| Amount: |
$2,620 |
| Vendor: |
Keep Pensacola Beautiful |
| Project Name: |
Maintenance of County Parks and Boat Ramps |
| Contract: |
PD 16-17.008 |
| PO#: |
200751 |
| CO#: |
2 |
| Original Purchase Order Amount: |
$75,583 |
| CO#1 Amount: 04/02/20 |
$53,552 |
| CO#2 Amount: |
$2,620 |
| New Purchase Order Amount: |
$131,755 |
Due to a calculation error on Change Order #1, the amount needed to pay for LOST-funded parks through the end of the current Contract was underestimated.
[Funding: Fund 353, LOST IV, Cost Center 350221, Parks Projects, $2,620]
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Original Agreement and BCC Approval 1-19-17
- BCC Approval of 1st Extension 2-1-18
- BCC Approval of 2nd Extension 1-24-19
- BCC Approval of 6-month Extension 2-6-20
- BCC Approval of Change Order #1 4-2-20
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| BACKGROUND: |
| The Board approved Contract PD 16-17.008, Maintenance of County Parks and Boat Ramps, on January 19, 2017. The original Contract term allowed a Contract extension renewal option for two, 12-month periods and an option for the County to unilaterally extend this Agreement up to an additional six months. The first extension of this Contract was approved by the Board on February 1, 2018. The second extension of this Contract was approved by the Board on January 24, 2019. A six month extension of this Contract was approved by the Board on February 6, 2020. Change Order #1, approved by the Board on April 2, 2020, was intended to pay for maintenance services through the end of the 6 month extension, ending August 8, 2020. However, an additional $2,620 is needed to complete payment for services under the current Contract. |
| BUDGETARY IMPACT: |
| Department: |
Parks and Recreation |
| Type: |
Addition |
| Amount: |
$2,620 |
| Vendor: |
Keep Pensacola Beautiful |
| Project Name: |
Maintenance of County Parks and Boat Ramps |
| Contract: |
PD 16-17.008 |
| PO#: |
200751 |
| CO#: |
2 |
| Original Purchase Order Amount: |
$75,583 |
| CO#1 Amount: |
$53,552 |
| CO#2 Amount: |
$2,620 |
| New Purchase Order Amount: |
$131,755 |
Funding: Fund 353, LOST IV, Cost Center 350221, Parks Projects, $2,620.
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| N/A |
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