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  County Administrator's Report     12. 2.    
BCC Regular Meeting Discussion  
Meeting Date: 08/06/2020  
Issue:    CARES Act Conceptual Plan and Implementation
From: Janice Gilley
Department: County Administrator's Office  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Escambia CARES Act Conceptual Plan and Implementation - Janice P. Gilley, County Administrator

That the Board: 

A. Discuss and approve the Escambia CARES Act Conceptual Plan;

B. Authorize the County Administrator to serve as the Authorized Agent for the CARES Act Funding Agreement and any subsequent Agreements or documents requested by the grantor;

C. Approve the Contract with a professional consultant to provide CARES Act Strategic Services for grant eligibility requirements, fraud detection, and the leveraging of funding to Escambia County; and 

D. Due to the urgency and grant expenditure deadline of December 30, 2020, authorize the County Administrator to implement inter-program transfers of CARES Act funds as needed, and authorize the waiving of competitive requirements for eligible expenditures of CARES Act funds.

BACKUP TO BE DISTRIBUTED UNDER SEPARATE COVER.
BACKGROUND:
On or about March 27, 2020, the President signed into law the Coronavirus Aid, Relief, and Economic Security Act, Public Law 116-136, (hereinafter referred to as the “CARES Act”) to facilitate the provision of federal assistance and relief in response to the COVID-19 pandemic. Title V of the CARES ACT established the “Coronavirus Relief Fund” and appropriated $150 billion in such fund for Fiscal Year 2020 to provide direct assistance to state, tribal, territorial, and local governments to fund certain necessary and allowable expenses incurred due to the public health emergency with respect to COVID-19. 

By utilizing a population-based formula described in the CARES Act, the State of Florida was allocated $8.328 billion, of which amount 55% ($4.58 billion) was reserved for the state and 45% ($3.747 billion) was reserved for direct payments to eligible local government jurisdictions that exceed 500,000 in population.  On June 10, 2020, the Governor of the State of Florida announced that the State would disburse up to $1.275 billion in Coronavirus Relief Funds to counties with a population below 500,000 using a phased approach through FDEM. Escambia  County and FDEM entered into FDEM CARES Act Funding Agreement providing 25% of the County’s total Coronavirus Relief Fund allocation directly to the County.  Through the CARES Act Agreement, the County has received $14,321,324 from the Florida Division of Emergency Management which represents 25% of the County’s total potential reimbursement amount of $57,285,296. 
 
Public assistance funding for COVID-19 Emergency Protective Measures is also available through the FEMA Public Assistance Grant Program.   

This agenda item includes a recommended conceptual plan for program allocations and implementation of the CARES Act Grant, and it approves the Contract with a professional consultant to provide CARES Act Strategic Services, including grant eligibility requirements, fraud detection, and leveraging funding.  This agenda item also provides authorization for the County Administrator to effectively manage the CARES Act Grant in consideration of the short grant period and expenditure deadline of December 30, 2020.    
 
Currently, Escambia County has received the following notifications or awards in relation to the CARES Act.
 
 
Source of CARES Funds Purpose Amount
US Dept of the Treasury FDEM CARES Act Agreement – 25%                  $14,321,324.00
US Dept of Health and Human Services Provider Relief Fund - EMS                        $395,998.00
US Dept of Justice Coronavirus Emergency Supplemental Funding Program – Jail and Sheriff                        $370,107.00
FEMA EMPG COVID-19 Supplemental $19,949.43
CARES ACT through FL Housing CARES CRF FHFC Housing – includes City                        $903,834.00
US Dept of Housing & Urban Dev CDBG Coronavirus Funds $872,881.00
Federal Transit Administration (FTA) 5307 CARES Act for Operating and Capital Assistance                  $10,137,924.00
 
US Dept of Transportation
 
Formula Grants for Rural Areas - ECAT
                       $541,960.00
 
 
BUDGETARY IMPACT:
The funding source is the FDEM CARES Act funding Agreement allocation to Escambia County. The County has received $14,321,324 from the Florida Division of Emergency Management which represents 25% of the County’s total potential reimbursement amount of $57,285,296
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney is reviewing the Contract Agreements.
PERSONNEL:
To be determined.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board Policy II.A.
IMPLEMENTATION/COORDINATION:
County Administration, Deputy County Administrator, Neighborhood & Human Services staff, and any other needed County staff in coordination with the Clerk's Office will manage this Contract.

Attachments
No file(s) attached.

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