Agenda

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County Administrator's Report 8. 18.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/20/2020
Issue: Approval of Library Services PC Hardware PO with Dell Computing Company
From:	TODD HUMBLE
Department:	Library Services
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of a Blanket Purchase Order with Dell Marketing LP, in the amount of $68,500 - Todd Humble, Library Services Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Authorize the County to utilize the State of Florida, Department of Management Services, Contract Number 43211500-WSCA-15-ACS, in accordance with Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; Exemptions; and Section 46-64, Board Approval; and

B. Authorize the issuance of a Blanket Purchase Order, in conjunction with the Office of Purchasing for the purchase of new personal computers and other hardware to replace existing equipment for the Library Services Department, to Dell Marketing LP, in the amount of $68,500, according to the specifications outlined in Contract # 43211500-WSCA-15-ACS.

Vendor/Contractor	Amount	Contract Number
Dell Computing Company Replacement of Equipment using Standard Hardware Catalog Vendor # 040517 Cost Center: 113-110503-55201	$62,000	Contract # 43211500-WSCA-15-ACS Effective April 1, 2020, and is renewed through July 31, 2021

Dell Computing Company
Replacement of Equipment using Standard Hardware Catalog
Vendor # 040517

Cost Center: 113-110503-56401

$6500

Contract #
43211500-WSCA-15-ACS

Effective April 1, 2020, and is renewed through July 31, 2021

The IT Department will use this Blanket Order to replace as many of the 11-year-old PC devices as they can. All orders will be placed using our standard hardware catalog.

Escambia County BOCC Standard Hardware Catalog:

Description		New Quote	Quantity
Dell 3070 Mini Std Desktop	I5, 8GB Ram, SSD, 3yr Basic	$671.80
Dell 3630 CAD Desktop	I5, 16GB Ram, SSD, 3yr Basic	$919.99
Dell 5820 Adv. Workstation	I5, 32GB Ram, SSD, 3yr Basic	$1,420.31
Dell 3390 13” 2 in 1 Tablet	I5, 8GB Ram, SSD, 3yr PS+	$905.22
Dell 5500 15” Laptop	I5, 8GB Ram, SSD, 3yr Basic	$958.23
Dell Tablet Dock	WD 19 90	$169.99
Dell 22” Monitor		$149.99
Dell 27” Monitor		$207.89

[Funding: Fund 113, Library Services-Information Systems, Cost Center 110503, Object Code(s)55201 and 56401]

BACKGROUND:

The Recommendation will be for allocating funds to replace old and aging equipment within Escambia County. The Library Services Department will use this Blanket Order to replace as many of the 11 year old PC devices as possible. All orders will be placed using the standard hardware catalog.

BUDGETARY IMPACT:

The Recommendation will be for allocating $68,500 towards replacing of old and aging computer equipment within Escambia County.

[Funding: Fund 113, Library Services-Information Systems, Cost Center 110503, Object Code(s)55201 and 56401]

LEGAL CONSIDERATIONS/SIGN-OFF:

None due to State of Florida Contract utilization.

PERSONNEL:

Library IT personnel will conduct the equipment replacement.

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the provisions of the Code of Ordinances of Escmabia County, Florida. Chapter 46, Finance, Article II Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon Board approval, the Library Services Department will create a Purchase Order with Dell Marketing, LP, and work to replace the old and aging equipment within Escambia County.

Attachments
No file(s) attached.