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County Administrator's Report 12. 15.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/06/2020
Issue: Issuance of a Purchase Order to Tolar Manufacturing
From:	TONYA ELLIS
Department:	Mass Transit
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of a Purchase Order to Tolar Manufacturing for Bus Shelters - Tonya Ellis, Mass Transit Department Director

That the Board take the following action concerning the issuance of a Purchase Order to Tolar Manufacturing for the Escambia County Mass Transit Department:

A. Authorize the issuance of a Purchase Order, in the amount of $44,225, to Tolar Manufacturing for the purchase of five Bus Shelters; and

B. Authorize the County Administrator to sign the Purchase Order.

[Funding Source: Fund 320, FTA Capital Grant Fund, Cost Center 211234]

BACKGROUND:

ECAT staff listed bus shelter criteria on vendor registry to receive quotes. Tolar was the only responsive vendor.

Evaluation criteria included shelters that are ADA compliant, Solar Lighting, and USB ports. Although Tolar was the only responsive vendor, their price is lower than the independent cost estimate prepared by the Mass Transit Department as part of the procurement process. Tolar has also provided bus shelters and parts in the past and is a reliable company to do business with.

In September 2019, a Bus Stop Accessibility Study was prepared in coordination with the FL-AL TPO. This purchase reflects the progress of bringing all the bus stops into ADA Compliance.

BUDGETARY IMPACT:

These shelters are budgeted in Fund 320, FTA Capital Grant Fund, Cost Center 211234.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the Code of ordinances of Escambia County, FL 1999, Chapter 46, Finance Article II Purchases and Contracts. Per the guidance received at the October 3, 2019 Board meeting, all purchases over $25,000 must be approved by the Board.

IMPLEMENTATION/COORDINATION:

Upon Board approval, the Engineering Department will work with Purchasing Office Staff to prepare a Purchase Order.

Attachments
Quote
Itemized List
Procurement Request
Vendor Registry