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County Administrator's Report 12. 20.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract PD 14-15.030, Bob Sikes Bridge Toll System Time and Materials Maintenance Contract Option to Renew - Joy Jones, P.E., Engineering Department Director
That the Board take the following action concerning Contract PD 14-15.030, Bob Sikes Bridge Toll System Time and Materials Maintenance Contract, and the option to renew for five years:
A. Approve renewing the Contract for maintenance of the Bob Sikes Bridge Toll System from August 24, 2021, through August 23, 2026; and
B. Approve and authorize the County Administrator to sign a letter to TransCore, LP, stating that Escambia County is exercising their option to renew for five additional years.
| Funding |
Amount |
Contract Number |
Fund 167, Bob Sikes Toll Facility
Cost Center 140301
Object Code 54601 |
$1,159,505.25 |
PD 14-15.030
Bob Sikes Toll System |
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The Bob Sikes Bridge is located in Commission District 4. |
| BACKGROUND: |
On August 24, 2015, the Board approved Contract PD 14-15.030, Bob Sikes Bridge (BSB) Toll System Upgrade Project, to TransCore, LP, to install the State of Florida Sun Pass electronic tolling system at the BSB Toll Plaza. At the same time, the Board also approved five years' Time and Materials Maintenance, with the option to renew for an additional five years.
Approval of this Recommendation will exercise Escambia County's option to renew the Contract for the final five years. Upon Board approval, staff will send the provided letter signed by the County Administrator, to TransCcore, LP, to exercise the renewal option.
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| BUDGETARY IMPACT: |
There is no current budgetary impact. Future funding will be allocated per the Contract in each fiscal year during the budget approval for the BSB Toll Plaza fund. Per the Contract, the following set costs are already negotiated per Contract year.
| Time Period |
Maintenance Cost |
10% Time/Materials (Equipment) |
Grand Total |
| Year 6 - ending 8/23/22 |
$196,569.21 |
$19,656.92 |
$216,226.13 |
| Year 7 - ending 8/23/23 |
$203,449.13 |
$20,344.91 |
$223,794.04 |
| Year 8 - ending 8/23/24 |
$210,569.85 |
$21,056.99 |
$231,626.84 |
| Year 9 - ending 8/23/25 |
$217,939.80 |
$21,793.98 |
$239,733.78 |
| Year 10 - ending 8/23/26 |
$225,567.69 |
$22,556.77 |
$248,124.46 |
| Funding |
Amount |
Contract Number |
Fund 167, Bob Sikes Toll Facility
Cost Center 140301
Object Code 54601 |
$1,159,505.25 |
PD 14-15.030
Bob Sikes Bridge Toll System |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A (The Contract has already been executed.) |
| PERSONNEL: |
| No additional personnel will be required to execute this request. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon Board approval, the Contract will be renewed for an additional five years. Staff will send a letter signed by the County Administrator to TransCore, LP. |
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