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AGENDA
Board of County Commissioners
Regular Meeting – August 20, 2020 – 9:00 a.m.
Ernie Lee Magaha Government Building – First Floor
 
             
1.   Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2.   Invocation – Commissioner Bergosh.
 
3.   Pledge of Allegiance to the Flag.
 
4.   Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5.   Commissioners’ Forum.
 
6.   Presentation - Certificates of Appreciation to the Board of County Commissioners, by Arnetha Welcome, Gulf Coast Veterans Advocacy Council.
 
 
7.   Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
8.   Reports:
 
 
 
 
CLERK & COMPTROLLER'S REPORT
 
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 110
 
  I.  Consent Agenda
 
1. 18387   Recommendation Concerning Acceptance of TDT Collection Data for the June 2020 Returns Received in July 2020

That the Board accept, for filing with the Board's minutes, the Tourist Development Tax (TDT) Collections Data for the June 2020 returns received in the month of July 2020, as prepared by the Finance Department of the Clerk and Comptroller's Office; this is the tenth month of collections for the Fiscal Year 2020; total collections for the month of June 2020 returns was $1,587,703.74; this is a 17.34% decrease from June 2019 returns; total collections year to date are 22.89% less than the comparable time frame in Fiscal Year 2019.
 
2. 18418   Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's office:

A. Accept, for filing with the Board's Minutes, the Reports of the Agenda Work Session and the Gary Sansing Public Forum held August 6, 2020; and

B. Approve the Minutes of the Regular Board Meeting held August 6, 2020.
 
 
GROWTH MANAGEMENT REPORT
 
  I.  Action Item
 
1. 18431   Recommendation Concerning Final Plat Belmont Downs, Permit FP# 20072663PSD-FP
That the Board take the following action concerning recording of Belmont Downs (a 48-lot public residential subdivision) located in the Ensley Community, lying south of E. Nine Mile Road (U.S. Alternate Highway 90) and west off Chemstrand Road. Owned and developed by Breland Homes Coastal, LLC. Prior to recording the County Surveyor and the Clerk of the Circuit Court must sign the Final Plat as set forth in Section 2-5.7, of the Escambia Land Development Code; also, prior to recording the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statute:

A. Approve the final plat for recording;

B. Approve the street names “Polo Terrace” and “Derby Lane”;

C. Accept all public easements, pond, drainage improvements within public easements as depicted upon the final plat for permanent County maintenance; the cost of maintenance is to be funded through the establishment of a storm water management Municipal Services Benefit Unit (MSBU); and

D. Authorize the Chairman or Vice Chairman to execute a Two-Warranty Agreement without Surety for Streets and Drainage improvements.
 
 
COUNTY ADMINISTRATOR'S REPORT
 
  I.   Technical/Public Service Consent Agenda
 
1. 18383   Recommendation Concerning the Request for Disposition of Property for the Animal Services Department - John Robinson, Animal Services Division Manager

That the Board approve the Request for Disposition of Property for the Animal Services Department, for property which is described and listed on the Form, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly.
 
2. 18350   Recommendation Concerning the Disposition of Property for the Office of Purchasing - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve the Request for Disposition of Property Form for the Office of Purchasing, for the property which is to be auctioned or properly disposed of, all which is described and listed on the Form with the Division and reason stated.
 
3. 18355   Recommendation Concerning Appointment to the CareerSource Escarosa (formerly Workforce Escarosa) Board of Directors - Clara Long, Neighborhood & Human Services Director

That the Board review and accept the appointment of Steven T. Harrell, Director of Transportation for Escambia County School District, as the Education Representative to replace Charlin Knight, who resigned from this position. In accordance with CareerSource Escarosa By-Laws, it is requested that this position become effective upon approval and will have a two-year term until August 22, 2022, for this area of representation to the Board.
 
4. 18402   Recommendation Concerning the Approval of the 10-year Amended and Restated Interlocal Agreement Between Escambia County, Santa Rosa County, and the City of Pensacola - Jason Rogers, Public Safety Department Director

That the Board take the following action concerning a 10-year Amended and Restated Interlocal Agreement between Escambia County, Santa Rosa County, and the City of Pensacola for the maintenance cost of the radio core which supports the two-way radio systems for each entity, including the University of West Florida (separate agenda item). Each entity agrees to pay its fair share of the annual recurring maintenance and system upgrade fees as follows:

Entity Amount Share
Santa Rosa County $118,717.42 31%
City of Pensacola $53,614.31 14%


Each party’s proportionate share will be subject to review every three years, and the annual service fees may be adjusted by written amendment to this Interlocal Agreement:

A. Approve the Agreement commencing October 1, 2020, and expiring on September 30, 2021, with automatic renewals for successive 12-month terms beginning on October 1st of each fiscal year until terminated by either party; and

B. Authorize the Chairman to sign the Agreement.
 
5. 18403   Recommendation Concerning the Approval of the 10-year Amended and Restated Interlocal Agreement Between Escambia County, Florida, and the University of West Florida - Jason Rogers, Public Safety Department Director

That the Board take the following action concerning the 10-year Amended and Restated Interlocal Agreement between Escambia County, Florida, and the University of West Florida for annual maintenance on the radio core for Escambia County's P25 digital UHF radio system:

A. Approve the Interlocal Agreement commencing October 1, 2020, and expiring on September 30, 2021, with automatic renewals for successive 12-month terms beginning on October 1st of each fiscal year until terminated by either party; and

B. Authorize the Chairman to sign the Agreement.

[Funding: N/A]
 
6. 18413   Recommendation Concerning Multi-family Housing Revenue Bonds for Affordable Housing Project (Orange Blossom Village Apartments Located in Indian River County, Florida) - JoLinda Herring, Bryant Miller Olive P.A. and Patricia D. Lott, Executive Director, Escambia County Housing Finance Authority

That the Board adopt the Resolution approving the plan of finance therein described and the issuance and sale of not exceeding $15,000,000 multi-family housing revenue bonds (the “Bonds”) by the Escambia County Housing Finance Authority (the “Authority”), to be used to finance or refinance the Orange Blossom Village Apartments, an affordable housing project located in Indian River County, Florida.
 
7. 18390   Recommendation Concerning Certificates of Public Convenience and Necessity for the Provision of Advanced Life Support Service in Escambia County - Jason D. Rogers, Public Safety Department Director

That the Board take the following action concerning Certificate of Public Convenience and Necessity:

A. Approve the issuance of a Certificate of Public Convenience and Necessity for provision of Advanced Life Support service in Escambia County, with noted limitations, to Lifeguard Ambulance Service of Florida, LLC, effective August 20, 2020, through December 31, 2021; and

B. Authorize the Chairman to execute the Certificate of Public Convenience and Necessity for this Agency.
 
8. 18382   Recommendation Concerning the Extension of the 2020 Ad Valorem Property Tax Roll - Sharon Harrell, Interim Budget Manager, Management and Budget Services

That the Board approve extending the 2020 Ad Valorem Property Tax Roll prior to the completion of the Value Adjustment Board hearings to afford the taxpayers of Escambia County the opportunity to pay their taxes during each of the four discount periods, as allowed by Florida Statute 197.323.
 
9. 18351   Recommendation Concerning the Florida Forest Service Annual Report, as Requested by Adam Parden of the Division of Forestry - Janice P. Gilley, County Administrator

That the Board accept for filing with the Board's Minutes, the Florida Forest Service Annual Report to the Escambia County Board of County Commissioners for Fiscal Year 2019-2020, submitted by Adam Parden, Forest Area Supervisor, Division of Forestry.
 
10. 18371   Recommendation Concerning the Memorandum of Agreement for Community Transportation Coordinator for Escambia County - Tonya Ellis, Mass Transit Department Director

That the Board take the following action concerning the Memorandum of Agreement (MOA #2048) for Community Transportation Coordinator (CTC) with the Florida Commission for the Transportation Disadvantaged (FCTD):

A. Approve the Memorandum of Agreement commencing on July 1, 2020, and ending on June 30, 2025; and

B. Authorize the Chairman to sign the Memorandum of Agreement for execution of five years commencing on July 1, 2020, and ending on June 30, 2025.

[Funding for the Transportation Disadvantaged/Paratransit program is provided by the Florida Commission for the Transportation Disadvantaged and is included in the Mass Transit Fund 104]
 
11. 18424   Recommendation Concerning a Reappointment to the Escambia County Health Facilities Authority - Janice P. Gilley, County Administrator

That the Board approve the reappointment of Michael S. Kohler to the Escambia County Health Facilities Authority, to serve a four-year term, effective August 22, 2020, through August 21, 2024, as requested by Virginia L. Yeagle, Administrator, Escambia County Health Facilities Authority.

A General Alert was posted on the County's Website from July 6, 2020, to July 20, 2020, informing the public that the Escambia County Board of County Commissioners was seeking Escambia County residents interested in volunteering to be considered for an appointment to the Escambia Health Facilities Authority. The letter from Virginia Yeagle on behalf of the Escambia County Health Facilities Authority is the only response that was received. Ms. Yeagle's letter and Captain Kohler's Resume are provided for review.
 
  II.  Budget/Finance Consent Agenda
 
1. 18378   Recommendation Concerning the Contract Award for Community Development Block Grant Housing Rehabilitation Services for 813 Lakewood Road - Clara Long, Neighborhood & Human Services Department Director

That the Board take the following action concerning the Contract Award for Community Development Block Grant (CDBG) Housing Rehabilitation Services for 813 Lakewood Road:

A. Authorize the County Administrator to sign the CDBG Housing Rehabilitation Services Program Agreement between Escambia County, Florida; Design Homebuilders, Inc., Contractor; and Benjamin and Jeanette Johnson, Owners; per the terms and conditions of NED C-R-2020-8, NED CDBG Housing Repair for 813 Lakewood Road, for $51,275; and

B. Authorize the issuance of a Purchase Order.

Vendor/Contractor Funding Amount Contract Number
Design Homebuilders, Inc. Fund 129/2017 CDBG, Cost Center 370230 $51,275 NED-C-R-2020-8
 
2. 18416   Recommendation Concerning Change Order #2 to Knowles On Site Repair, Inc,, for the Public Safety Department's Fire Department - Jason Rogers, Public Safety Department Director

That the Board approve and authorize the County Administrator to execute Change Order #2 to Knowles On Site Repair, Inc., adding funds for the repair and maintenance needs of the Fire fleet vehicles as requested by Public Works, Road Department:

Department: Public Safety
Division: Fire Department
Type: Addition
Amount: $10,000
Vendor: Knowles On Site Repair Inc
Project Name: N/A
Contract: N/A
Purchase Order #: 200481
Change Order #: 2
Original Award Amount: $100,000
Change Order #1, BCC Approved 4/2/20: $50,000
Change Order #2 $10,000
Total: $160,000

Due to unexpected repairs, additional funds in the amount of $10,000 are needed.

[Funding Source: Fund 143, Fire Rescue, Cost Center 330206, Fire Services]
 
3. 18404   Recommendation Concerning a 10-year Agreement for Radio System Upgrade, Maintenance, and Extended Microwave Warranty with Motorola Solutions, Inc., for the County’s P25 Digital UHF Radio & Microwave Systems - Jason Rogers, Public Safety Department Director

That the Board take the following action concerning the 10-year Agreement for Radio System Upgrade, Maintenance, and Extended Microwave Warranty with Motorola Solutions, Inc. (Agreement):

A. Approve and authorize the County Administrator to sign the 10-Year Agreement and any subsequent related documents without further action by the Board; and

B. Authorize the issuance of an annual Purchase Order in the amounts listed in the Cost Subtotal line of the table below.
Cost 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Maintenance 380,050 430,831 439,448 448,234 457,190 466,315 475,650 485,154 494,869 504,754
SUA 530,073 376,532 384,868 393,454 402,297 411,406 420,789 430,452 440,406 450,658
Microwave 0 90,000 0 10,820 72,454 75,839 76,762 63,798 70,289 71,624
Cost Subtotal 910,123 897,363 824,316 852,508 931,941 953,560 973,201 979,404 1,005,564 1,027,036
Revenue
Santa Rosa (31%) 118,717 118,717 118,717 118,717 118,717 118,717 118,717 118,717 118,717 118,717
City of Pensacola (14%) 53,614 53,614 53,614 53,614 53,614 53,614 53,614 53,614 53,614 53,614
UWF (6%) 22,978 22,978 22,978 22,978 22,978 22,978 22,978 22,978 22,978 22,978
Revenue Subtotal 195,309 195,309 195,309 195,309 195,309 195,309 195,309 195,309 195,309 195,309
Escambia County Annual Net Cost 714,814 702,054 629,007 657,199 736,632 758,251 777,892 784,095 810,255 831,727


[Funding Source: Fund 353, LOST IV, Cost Center 330434, $4,240,935 and Fund 001, General Fund, Cost Center 330403, $5,114,081]
 
4. 18405   Recommendation Concerning the Issuance of a Fiscal Year 2019-2020 Purchase Order, in Excess of $25,000, for Replacement of a Walk-in Freezer at the Work Annex, for the Corrections Department - William R. Powell, Director of Corrections

That the Board, for Fiscal Year 2019/2020, approve the issuance of a blanket and/or individual purchase order, in excess of $25,000, for the Corrections Department:

Vendor/Contractor
Lynn A. Berky d/b/a/ Johnstone Supply
Fund: 111 Detention/Jail Commissary
Cost Center: 290406		 Amount

$44,564		 Contract Number

PCA 3-134-15 - Facility O&M Contract
 
5. 18400   Recommendation Concerning the Issuance of a Fiscal Year 2019-2020 Purchase Order, in Excess of $50,000, for 300 Microsoft Office Home and Business 2019 Licenses, for the Corrections Department - William R. Powell, Director of Corrections

That the Board, for Fiscal Year 2019/2020, approve the issuance of a blanket and/or individual purchase order, in excess of $50,000, under Omnia Partners – IT Solutions Contract # 2018011-02, for 300 Microsoft Office Home and Business 2019 licenses for the Corrections Department:

Vendor Name
SHI International Corp.
Fund: 001 Detention
Cost Center: 290401
Fund: 311 County Jail Facility
Cost Center: 290408
Project:14SH2728		 Amount

$56,416; 290401

$15,050; 290408/14SH2728		 Contract Number
Omnia Partners – IT Solutions
Contract #: 2018011-02
 
6. 18409   Recommendation Concerning the Surplus and Sale of County-Owned Real Property Located at Robinson Street - Cassie Boatwright, Department Director, Facilities Management Department

That the Board take the following action concerning the surplus and sale of County-owned real property located at Robinson Street:

A. Upon written request by the County Administrator, authorize the County Attorney's Office to take such action necessary to evict occupants of the County-owned property;

B. Declare surplus the Board's real property at Robinson Street, located in District 5, Account#: 11-3209-000, Reference#: 10-1N-31-4311-000-002; Property Appraiser's current assessed value: $818;

C. Authorize sale of the property to the bidder with the highest offer received at or above the minimum bid amount, which will be set at the Property Appraiser's current assessed value. It has been determined that the County does not have a need for this property; and

D. Authorize the County Attorney's Office to prepare, and the Chairman to sign, all documents related to the sale of this property, without further action of the Board.
 
7. 18380   Recommendation Concerning the Surplus and Sale of County-Owned Real Property Located at 130 Booker Lane - Cassie Boatwright, Department Director, Facilities Management Department

That the Board take the following action concerning the surplus and sale of County-owned real property located at 130 Booker Lane:

A. Upon written request by the County Administrator, authorize the County Attorney's Office to take such action necessary to evict occupants of the County-owned property;

B. Declare surplus the Board's real property at 130 Booker Lane, located in District 5, Account#: 11-3994-000, Reference#: 16-1N-31-2114-000-001; Property Appraiser's current assessed value: $8,436;

C. Authorize sale of the property to the bidder with the highest offer received at or above the minimum bid amount, which will be set at the Property Appraiser's current assessed value. It has been determined that the County does not have a need for this property; and

D. Authorize the County Attorney's Office to prepare, and the Chairman to sign, all documents related to the sale of this property, without further action of the Board.
 
8. 18388   Recommendation Concerning the Second Amendment to the Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc. - Sharon Harrell, Interim Budget Manager, Management and Budget Services

That the Board take the following action concerning the Fiscal Year 2019/2020 Second Amendment to the Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc.:

A. Approve a reduction of TDT tax allocation in the Tourist Promotion Fund, Fund 108, to Visit Pensacola, Inc., from Cost Center 360101, in the amount of $929,682, and from Cost Center 360105, in the amount of $570,318, for a combined total of $1,500,000;

B. Approve the Second Amendment to the Miscellaneous Appropriations Agreement, amending Section 3, decreasing the allocation by $1,500,000, for a total allocation of $6,349,534 to be paid from the Tourist Promotion Fund (108), Cost Centers 360101 and 360105, Account 58201; and amending Exhibit "A" as follows:

1. Direct programming: Expenses of $4,498,841 related to acquiring visitors to the destination. This includes the purchase of advertising, payments for firms managing the advertising, public relations and market research programs, registration and travel for related trade shows and conferences, brochures and collateral, consumer promotions, sales promotions, website development and marketing, production of marketing materials, and customer sites/familiarization trips. Also included are expenses related to the marketing and operational support of local festivals and events that occur in Escambia County and attract visitors to our community;

2. Operations: Expenses of $385,070 related to the operations of the Visit Pensacola office and the Pensacola Sports Association (PSA); and

3. Personnel: Expenses of $1,465,623 related to salaries and benefits for employees working for Visit Pensacola and the Pensacola Sports Association (PSA);

C. Authorize the Chairman to sign the Second Amendment and all other necessary documents; and

D. Authorize the execution of the necessary Change Order.
 
9. 18295   Recommendation Concerning Budget Amendment #178, District One Medical Examiner - Sharon Harrell, Interim Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Budget Amendment #178, General Fund (001), in the amount of $190,000, to recognize the District One Medical Examiner's increase in case volume and Locum Tenens expenses for 2019/2020.
Fund Name Account Name Account Code Amount
FROM: General Fund/
Administration

TO: General Fund/
Administration 		Reserves for Operating


Aids to Government Agencies		 110201/59805



419291/58101 		$190,000



$190,000
 
10. 18346   Recommendation Concerning Supplemental Budget Amendment #184, Fiscal Year 2018 Edward Byrne Memorial Justice Assistance (JAG) Grant - Sharon Harrell, Interim Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #184, Other Grants and Projects Fund (110), in the amount of $125,841, to recognize the Department of Justice Edward Byrne Memorial Justice Assistance Grant for the Escambia County Sheriff's Department to support bike patrol activities in the Fiscal Year 2019/2020 Budget.

Fund Number Fund Name Revenue Code Revenue Title Amount
110 Other Grants & Projects 331299 (new) JAG#2018-DJBX-0746 125,841
Total $125,841

 
11. 18419   Recommendation Concerning Supplemental Budget Amendment #192, FTA Coronavirus Aid, Relief, and Economic Security (CARES) Act, Tonya Ellis, Director, Mass Transit - Sharon Harrell, Interim Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #192, Mass Transit Fund (104) and FTA Capital Project Fund (320), in the amount of $10,137,924, to recognize funds from the Federal Transit Administration (FTA) for the Coronavirus Aid, Relief, and Economic Security (CARES) Act Grant, and to appropriate these funds to support operating and capital expenses at Mass Transit. This is a reimbursable Grant.
Fund Number Fund Name Revenue Code Revenue Title Amount
104 Mass Transit Fund 331487 (new) FTA-104-CARES Act Grant 10,036,545
320 FTA Capital Project Fund 331487 (new) FTA-320-CARES Act Grant 101,379
Total $10,137,924
Fund Number Cost Ctr No. Cost Center Title Account Code Account Title Amount
104 320409 FTA-104-CARES ACT Grant 51201 Salaries 6,448,435
104 53404 Fixed Route Bus Costs 10,025
104 55201 Operating Supplies 30,556
104 55204 Fuel 493,247
104 51201 Salaries 915,951
104 54601 Repair & Maintenance 9,588
104 54606 Preventative Maintenance 435,759
104 55201 Operating Supplies 11,682
104 53405 ADA Paratransit Costs 1,681,302
320 320426 (new) FTA-320-CARES Act Grant 56401 Machinery & Equipment 101,379
Total $10,137,924
 
12. 18384   Recommendation Concerning the Amendment to Lease Agreement - Janice P. Gilley, County Administrator

That the Board take the following action regarding the lease of County office space:

A. Approve and adopt an Amendment to the Lease Agreement authorizing the lease of County office space in the Ernie Lee Magaha Government Building to the Honorable Rick Scott, U. S. Senate, for use as a satellite office; and

B. Authorize the Chairman to execute the Lease Agreement without further action of the Board.
 
13. 18399   Recommendation Concerning Emerald Coast Regional Council Annual Budget Request for Fiscal Year 2020-2021 - Janice P. Gilley, County Administrator

That the Board take the following action regarding the Emerald Coast Regional Council (ECRC) Annual Budget Request for Fiscal Year 2020-2021:

A. Approve the Emerald Coast Regional Council Budget for Fiscal Year 2020-2021, in the amount of $31,161;

B. Authorize the Chairman to execute the ECRC Budget for Fiscal Year 2020-2021; and

C. Authorize the County Administrator or her designee to initiate and approve a purchase order to pay annual dues to ECRC after October 1, 2020.

COST CENTER OBJECT CODE DESCRIPTION AMOUNT
110201 58205 Fiscal Year 20/21 ECRC Dues $20,268
110201 58205 Fiscal Year 20/21 TPO Match $10,893
TOTAL $31,161
 
14. 18406  
Recommendation Concerning the Purchase ofAdobe Enterprise Licensing Subscriptions - Bart Siders, Information Technology Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Approve the usage of the following Contract:
Florida NVP Software 43230000-NASPO-16-ACS-SVAR (ADSPO16-130652); and

B. Approve the issuance of a Purchase Order, for Software Licenses from CDW-G, for Adobe Enterprise Licenses, in the total amount of $26,446.49, -pricing obtained through the competitively bid Florida NVP Software 43230000-NASPO-16-ACS-SVAR (ADSPO16-130652).

Vendor/Contractor Amount Contract Number
Vendor: CDW-G
Fund 001, General Fund, Cost Center 270102, Object Code 56401,
CDW-G quote # LNXK989		 26,446.49 Florida NVP Software 43230000-NASPO-16-ACS-SVAR (ADSPO16-130652)
 
15. 18397   Recommendation Concerning Change Order on Contract PD 16-17.008, Maintenance of County Parks and Boat Ramps - Michael Rhodes, Parks and Recreation Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Keep Pensacola Beautiful, in the amount of $2,620, on Contract PD 16-17.008, Agreement for Maintenance of County Parks and Boat Ramps:

Department: Parks and Recreation
Type: Addition
Amount: $2,620
Vendor: Keep Pensacola Beautiful
Project Name: Maintenance of County Parks and Boat Ramps
Contract: PD 16-17.008
PO#: 200751
CO#: 2
Original Purchase Order Amount: $75,583
CO#1 Amount: 04/02/20 $53,552
CO#2 Amount: $2,620
New Purchase Order Amount: $131,755

Due to a calculation error on Change Order #1, the amount needed to pay for LOST-funded parks through the end of the current Contract was underestimated.

[Funding: Fund 353, LOST IV, Cost Center 350221, Parks Projects, $2,620]

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
  • Original Agreement and BCC Approval 1-19-17
  • BCC Approval of 1st Extension 2-1-18
  • BCC Approval of 2nd Extension 1-24-19
  • BCC Approval of 6-month Extension 2-6-20
  • BCC Approval of Change Order #1 4-2-20
 
16. 18377   Recommendation Concerning the Fiscal Year 2020-2021 Annual Certified Budget for the Mosquito Control Division - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management

That the Board approve and authorize the Chairman to sign the Annual Certified Budget for Mosquito Control for Fiscal Year 2020-2021, as required by the Florida Department of Agriculture and Consumer Services, Division of Agricultural Environmental Services, relating to the Mosquito Control Division, Department of Natural Resources Management.

[Funding: Fund 106, Mosquito and Arthropod Control, Cost Center 220703, M & A State One Funds]
 
17. 18329   Recommendation Concerning Amendment No. 1 to Contract No. 01009Y7 - Catherine A. White, Director of Case Management

That the Board take the following actions concerning Amendment No. 1 to Contract No. 01009Y7:

A. Approve Amendment No. 1; and

B. Authorize Chairman to sign Amendment No. 1 and any Amendments, requests for payment, or other related documents as may be required.

[The County agrees to provide funding for the existing Veterans Court Coordinator position through Court Innovation Article V, Local Option portion of the $65 Court Fee, according to Florida Statute 939.185(1)(a); whereas the Court agrees to reimburse the County for salary and benefits not to exceed the amounts as outlined in Exhibit "A" of the Agreement.]
 
18. 18363   Recommendation Concerning the Issuance of a Blanket Purchase Order with Dell Marketing LP, in the amount of $68,500 - Todd Humble, Library Services Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Authorize the County to utilize the State of Florida, Department of Management Services, Contract Number 43211500-WSCA-15-ACS, in accordance with Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; Exemptions; and Section 46-64, Board Approval; and

B. Authorize the issuance of a Blanket Purchase Order, in conjunction with the Office of Purchasing for the purchase of new personal computers and other hardware to replace existing equipment for the Library Services Department, to Dell Marketing LP, in the amount of $68,500, according to the specifications outlined in Contract # 43211500-WSCA-15-ACS.
Vendor/Contractor Amount Contract Number
Dell Computing Company
Replacement of Equipment using Standard Hardware Catalog
Vendor # 040517

Cost Center: 113-110503-55201		 $62,000
 Contract #
43211500-WSCA-15-ACS

Effective April 1, 2020, and is renewed through July 31, 2021
Dell Computing Company
Replacement of Equipment using Standard Hardware Catalog
Vendor # 040517

Cost Center: 113-110503-56401		 $6500
 Contract #
43211500-WSCA-15-ACS

Effective April 1, 2020, and is renewed through July 31, 2021

The IT Department will use this Blanket Order to replace as many of the 11-year-old PC devices as they can. All orders will be placed using our standard hardware catalog.

Escambia County BOCC Standard Hardware Catalog:
Description New Quote Quantity
Dell 3070 Mini Std Desktop I5, 8GB Ram, SSD, 3yr Basic $671.80
Dell 3630 CAD Desktop I5, 16GB Ram, SSD, 3yr Basic $919.99
Dell 5820 Adv. Workstation I5, 32GB Ram, SSD, 3yr Basic $1,420.31
Dell 3390 13” 2 in 1 Tablet I5, 8GB Ram, SSD, 3yr PS+ $905.22
Dell 5500 15” Laptop I5, 8GB Ram, SSD, 3yr Basic $958.23
Dell Tablet Dock WD 19 90 $169.99
Dell 22” Monitor $149.99
Dell 27” Monitor $207.89

[Funding: Fund 113, Library Services-Information Systems, Cost Center 110503, Object Code(s)55201 and 56401]
 
19. 18364   Recommendation Concerning Amendment to Grant Agreement G1D39 - 5311 (Non Urbanized) - Tonya Ellis, Mass Transit Department Director

That the Board take the following action concerning State of Florida Department of Transportation Grant Agreement Amendment, Financial Project Number 521368-3-84-18, Providing Fiscal Year 2019-2020, Section 5311 Non Urbanized Area Formula Program Grant funding to the Mass Transit Department:

A. Approve the Amendment to the Public Transportation Grant Agreement (PTGA), Financial Project Number 421368-3-84-18, providing for a change removing the required 50% local match in funding to zero local match;

B. Adopt the Resolution authorizing the Application and acceptance of these funds; and

C. Authorize the Chairman to execute the Resolution, the Amended PTGA, and all other required documents pertaining to this PTGA without further action of the Board.

Please note Section 19 (j) of the Amended PTGA, which requires the County to waive forum and venue.

[The required 50% match of $180,271 is removed from any claims against this grant after March 8, 2020]
 
20. 18200   Recommendation Concerning the Memorandum of Agreement Between the City of Pensacola and Escambia County, for Solid Waste Services - Patrick T. Johnson, Waste Services Department Director

That the Board approve and authorize the Chairman to sign the Memorandum of Agreement (MOA), between the City of Pensacola and Escambia County, regarding waste disposal services for a one time only addition of four Neighborhood Clean-up events in the year 2020.
 
21. 18374   Recommendation Concerning Exercising the First of Two Possible Renewals for PD 18-19.035, Re-Solicitation Livestock Collection and Boarding Services Contract - John Robinson, Division Manager, Animal Services thru Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Approve the utilization the first of two possible one-year renewal periods for an Indefinite Quantity, Indefinite Delivery Agreement between Escambia County, Florida, and Josh Weekley, per the terms and conditions of PD 18-19.035, Re-Solicitation Livestock Collection and Boarding Services Contract, to be effective September 18, 2020, for an estimated annual amount of $30,000; and

B. Authorize the continuation of the Livestock Collection Truck and Trailer Agreement between Escambia County, Florida, and Josh Weekley, per the terms and conditions of PD 18-19.35, Re-Solicitation Livestock Collection and Boarding Services Contract, for the lease of a 2012 Chevrolet 3500 Truck, VIN 1GC4KZCG5CF231471, for a fee of $1.00 per year.
Vendor Funding Amount Contract Number
Josh Weekley Fund 101, Animal Control Fund;
Cost Center 250207, Animal Control Enforcement;
Object Code 53401, Other Contractual Services		 $30,000 PD 18-19.035

NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
  • Original Fully Executed Agreement for Livestock Collection and Boarding Services with Exhibit A
  • Original Fully Executed Agreement for Livestock Collection Truck and Trailer Lease
  • Original Board Award
 
22. 18430   Recommendation Concerning the Issuance of a Purchase Order for the Annual Office365 Subscription Renewal for Court Administration - Kayla Blanchard, Administrative Services Manager

That the Board authorize the issuance of a Purchase Order to SHI International Corp., in the amount of $44,360, for the annual renewal of Office365 for judges, judicial assistants, and trial court administration staff within the First Judicial Circuit. All quoted pricing is pursuant to Florida State Contract #43230000-15-02.

[Funding: Fund 115, Article V Court Administration, Cost Centers 410503, 410515, 410516, 410517, Object Code 53401]

COST CENTERS/OBJECT CODE - 0365 SUBSCRIPTION CONTRACTUAL SERVICE AMOUNT
410503/53401 (102) 0365E3 SHrdSvr ALNGVL SubsVL MVL $20,750.88
410503/53401 (102) CoreCALBridge0365 ALNG SubsVL MVL $1,872.72
410515/53401 (31) 0365E3 SHrdSvr ALNGVL SubsVL MVL $6,306.64
410515/53401 (31) CoreCALBridge0365 ALNG SubsVL MVL $569.16
410516/53401 (54) 0365E3 SHrdSvr ALNGVL SubsVL MVL $10,985.76
410516/53401 (54) CoreCALBridge0365 ALNG SubsVL MVL $991.44
410517/53401 (13) 0365E3 SHrdSvr ALNGVL SubsVL MVL $2,644.72
410517/53401 (13) CoreCALBridge0365 ALNG SubsVL MVL $238.68
TOTAL $44,360.00


 
23. 18433   Recommendation Concerning the Purchase of Equipment for the Public Works Department - Wes Moreno, Public Works Department Director

That the Board approve the use of funds ($713,000) realized from truck and equipment auctions to purchase new equipment for use in the maintenance of the County’s rights-of-way, holding ponds, recycling operations, and Emergency fleet.
 
24. 18434   Recommendation Concerning Supplemental Budget Amendment #196, Wes Moreno, Public Works Department Director - Sharon Harrell, Interim Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #196, Transportation Trust Fund (Fund 175), in the amount of $713,000, to recognize proceeds from truck and equipment auctions, and to appropriate these funds for purchasing new equipment for use in the maintenance of the County’s rights-of-way, holding ponds, recycling operations, and Emergency fleet.

Fund Number/Title Revenue Code/Title Amount
175/Transportation Trust 364002/Sale of Equipment $713,000
Total $713,000
Fund Number/Title Cost Center Number/Title Account Code/Title Amount
175/Transportation Trust 260102/Road Maintenance 56401/Machinery & Equipment $713,000
Total $713,000

 
  III. For Discussion
 
1. 18379   Recommendation Concerning the Escambia Pensacola Affordable Housing Advisory Committee - Clara Long, Neighborhood & Human Services Department Director

That the Board take the following action concerning the Escambia Pensacola Affordable Housing Advisory Committee:

A. Adopt the Resolution modifying the composition of the Escambia Pensacola Affordable Housing Advisory Committee (AHAC), per House Bill 1339;

B. Approve Amendment #1 to the Interlocal between Escambia County and the City of Pensacola updating the AHAC composition;

C. Acknowledge the appointment of Ann Hill as the locally elected official representative from the City of Pensacola to serve a three year term on the AHAC; and

D. Appoint one Board member as the locally elected official representative from Escambia County to serve a three year term on the AHAC.
 
2. 18415   Recommendation Concerning the Escambia CARES Act Plan and Implementation - Janice P. Gilley, County Administrator

That the Board: discuss and approve the Escambia CARES Act Plan.

BACKUP TO BE DISTRIBUTED UNDER SEPARATE COVER.
 
3. 18414   Recommendation Concerning Accenture's Report on the Strategic Organizational Assessment of Escambia County's Procurement Processes - Janice P. Gilley, County Administrator

That the Board discuss Accenture’s Report on the Strategic Organizational Assessment of Escambia County’s Procurement Processes. Jim Bard, a Principal Director in Accenture’s Public Service Industry in North America, will address the Board and provide an overview and summary of the Procurement Assessment for Escambia County.
 
 
COUNTY ATTORNEY'S REPORT
 
  I.   For Action
 
1. 18435   Recommendation Concerning Escambia County State of Local Emergency.

That the Board take the following actions:

A. Ratification of Escambia County State of Local Emergency Resolution R2020-102; and

B. Extension of Escambia County State of Local Emergency.
 
9.   Items added to the agenda.
 
10.   Announcements.
 
11.   Adjournment.
 

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