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  County Administrator's Report     9. 19.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 08/15/2019  
Issue:    Reallocation of Capital Improvement Program Funds - Local Option Sales Tax III
From: Joy Jones
Department: Engineering  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Reallocation of Capital Improvement Program Funds - Joy Jones, P.E., Engineering Department Director

That the Board approve the reallocation of funds from Fund 352, Local Option Sales Tax (LOST) III, Cost Center 210107, Transportation and Drainage (T&D), in the amount of $136,997, from Navy Point Phase III Sewer Expansion and Drainage Improvement Project (Navy Point), to the Old Corry Field Road Project.

The Navy Point Phase III Project was completed in 2016. Recently, the Engineering Department received the final invoice, in the amount of $387,892.18, from Emerald Coast Utilities Authority (ECUA) for the Navy Point project.
 
Originally, the amount budgeted for Navy Point Phase III was $524,890. Currently, a balance of $136,997 is available and needed for projects in District 2 on Old Corry Field Road. There are three active construction projects on Old Corry (North Old Corry Field Road Sidewalks and Drainage Improvements, South Old Corry Field Road Bridge Replacement and South Old Corry Field Road Sidewalks). $90,458.42 needs to be reallocated to the LOST III Cost Center, from the North Old Corry LAP project Cost Center, to correctly balance the Grant proceeds. Staff is requesting that the remaining $46,538.58 balance be available for unanticipated expenses that may arise during construction of the ongoing three projects.

All of these projects are located in Commission District 2.

[Funding Source:  Fund 352, Local Option Sales Tax III, Account 210107, Transportation and Drainage]
BACKGROUND:

On July 10, 2014, the Board approved an Interlocal Cost Sharing Agreement between Escambia County and ECUA for the Navy Point Phase III Sewer Expansion and Drainage Improvement Project, in an amount not to exceed $500,000. This was a joint project with ECUA in the Navy Point area. ECUA installed sewer in the Navy Point area and Escambia County improvements included milling and resurfacing existing roadways within ECUA's project area, replacing broken curb, removal and replacement of undersized and/or broken storm pipes, and upsizing existing curb inlets.

This Recommendation is to request reallocation of funds from Fund 352, LOST III, Cost Center 210107, Transportation and Drainage (T&D), in the amount of $136,997, from Navy Point Phase III Sewer Expansion and Drainage Improvement Project, to the Old Corry Field Road Project. The Navy Point Phase III project was completed in 2016. Recently, the Engineering Department received the final invoice, in the amount of $387,892.18, from ECUA for the Navy Point project.

Originally, the amount budgeted for Navy Point Phase III was $524,890. Currently, a balance of $136,997 is available and needed for projects in District 2 on Old Corry Field Road. There are three active construction projects on Old Corry (North Old Corry Field Road Sidewalks and Drainage Improvements, South Old Corry Field Road Bridge Replacement and South Old Corry Field Road Sidewalks). $90,458.42 needs to be reallocated to the LOST III cost center, from the North Old Corry LAP project cost center, to correctly balance the grant proceeds. Staff is requesting that the remaining $46,538.58 balance be available for unanticipated expenses that may arise during construction of the ongoing three projects.

All of these projects are located in Commission District 2. 

BUDGETARY IMPACT:
No budgetary impact occurs. Funding is currently available in Fund 352, Local Option Sales Tax III, Account 210107, Transportation and Drainage.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Scheduling and prioritization of Capital Improvement Projects are at the discretion of the Board.
IMPLEMENTATION/COORDINATION:
Upon Board approval of this request, a Budget Amendment will be forwarded to the Office of Management and Budget to reallocate the funds to the appropriate projects.

Attachments
No file(s) attached.

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