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  County Administrator's Report     8. 11.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 08/20/2013  
Issue:    Approval of CTS America Contract Documents
From: David Musselwhite
Department: Information Technology  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Acceptance of the CTS America Software License and Services Agreement and Software Maintenance and Support Agreement with Pricing Sheet - David Musselwhite, Information Technology Department Director

That the Board take the following action concerning Agreements by SmartCOP, Inc., (Consolidated Technology Solutions and CTS America) and Escambia County Board of County Commissioners for the use of the SmartJail (Jail Management System) and SmartADMIN (Administrative Modules), which are necessary for the continued operation of the Escambia County Jail:

A. Approve the Software License and Services Agreement;

B. Approve the Software Maintenance and Support Agreement with Pricing Sheet; and

C. Authorize the Chairman to sign the Agreements.

[The cost of the SmartJail and SmartADMIN Software Products will be no charge.  The cost of necessary services to move data, configure servers, and CTS America project management will be $5,100.  Additionally, the cost for the first annual maintenance fee will be $56,428.20]
BACKGROUND:
Historically, under the Escambia County Sheriff, both the law enforcement and detention operations use software modules provided by CTS-America as a single system. The Sheriff has advised that once the BCC assumes operational control of the detention operations that these modules can no longer be operated as a single system due to his overriding security concerns. This necessitates that the BCC obtain the jail management system and required administrative modules in order to continue it's use.
BUDGETARY IMPACT:
This expenditure is not currently not included in the current fiscal year budget nor the future fiscal year budget but will be paid this year from the General Fund (001), Cost Center 270109 (IT Applications) Accounts 53101 (Professional Services) and 54601 (Repairs & Maintenance).
LEGAL CONSIDERATIONS/SIGN-OFF:
These documents have been approved as to form and legal sufficiency by the Escambia County Attorney's Office.
PERSONNEL:
This scope of work will be performed with existing Information Technology Department personnel.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Information Technology Department will be responsible for coordinating this scope of work.

Attachments
SmartCOP Software License and Srcs Agmt signed by KDH 08 07 13

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