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  County Administrator's Report     8. 10.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 08/20/2013  
Issue:    Central Booking and Detention Facility Flood Repair
From: Amy Lovoy
Department: OMB  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Central Booking and Detention Facility Flood Repair - Amy Lovoy, Management and Budget Services Department Director

That the Board award Contract #PD 12-13.054 for the Central Booking and Detention Facility Flood Repair to A.E. New, Jr., Inc., in the base bid amount $1,767,000, deduct $2,600 per Bid Option 1, and add $9,500 per Bid Option 2, for a total of $1,773,900, and authorize the Interim County Administrator to execute all Purchase Orders for Owner Direct Purchases (ODP's), in the amount of $50,000 or greater.

[Funding:  Fund 352, LOST III, Cost Center 540115, Object Code 56301, Project #13SH2253, $220,000]

[Funding:  Fund 501, Internal Service Fund, Cost Center 140836, Object Code 54601, Project #6FL00155, $1,553,900]
BACKGROUND:
The Central Booking and Detention Facility’s lower level sustained significant water damage from the June 9, 2012 rain event. Emergency repairs restored the essential infrastructure systems to allow this facility to remain operational but the extent of the damage required the complete relocation of two critical functions (food and laundry services) to another correctional facility. Other functions within the lower level have been displaced and relocated to the upper floors.

In November 2012, Caldwell Associates Architects, Inc. a local architectural firm was awarded a design service contract to prepare the construction documents necessary to restore the lower level to its pre-storm condition. During the design development phase, some minor architectural reconfigurations to the kitchen, laundry, and personal property areas were made to allow for operational efficiency to these critical functions. The Sheriff’s Office has committed and obligated the funds necessary to cover the costs of these changes. All other costs associated with this project will be covered and reimbursed by the County’s insurance carriers.
BUDGETARY IMPACT:
Funding: Fund 352 LOST III Cost Center 540115, Object Code 56301, Project # 13SH2253, $220,000

Funding: Fund 501 Internal Service Fund, Cost Center 140836, Object Code 54601, Project # 6FL00155, $1,553,900
LEGAL CONSIDERATIONS/SIGN-OFF:

The Attorney's Standard Form of Contract will be used.

PERSONNEL:
NA
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Contract and Purchase Order.

Attachments
Bid Tab

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