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  County Administrator's Report     8. 9.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 08/20/2013  
Issue:    Change Order to HDR Engineering, Inc. on Contract PD 08-09.054 "Kupfrian Park Improvements"
From: Joy D. Blackmon, P.E.
Department: Public Works  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Change Order to HDR Engineering, Inc., for Design Services for Kupfrian Park Improvements - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning a Change Order to HDR Engineering, Inc., for Design Services for the Kupfrian Park Improvements:

A. Approve and authorize the Interim County Administrator to execute the following Change Order:

Department: Public Works
Division: Engineering/Infrastructure Division
Type: Addition
Amount: $73,880.37
Vendor: HDR Engineering, Inc.
Project Name: Kupfrian Park Improvements
Contract: PD 08-09.054
PO#: 101399
CO#: 5
Original Award Amount: $146,675.22
Cumulative Amount of Change Orders Through this CO: $123,718.73
New Contract Total: $270,393.95

B. Authorize staff to negotiate future additional professional and design services and issue Task Orders as required for completion of this Project.

[Funding Source:  Fund 352, "LOST III," Cost Center 210107, Object Code 56301, Project #10EN0433, "Avery Street Drainage"]
BACKGROUND:
Meeting in regular session on March 6, 2008, the Board awarded a Task Order to HDR Engineering, Inc., on Contract PD 06-07.125 for "Avery Area Improvements (Kupfrian Area Improvements)". This task order included conceptual alternatives for roadway, drainage, and pedestrian improvements to Avery Street from Pace Boulevard to "J" Street, and conceptual drainage improvements in the area bounded by Jordan Street on the north, "E" Street on the east, Avery Street on the south, and Pace Boulevard on the west.

Meeting in regular session on November 5, 2009, the Board awarded a Task Order to HDR Engineering, Inc., on Contract PD 08-09.054 for "Design Services for Kupfrian Park Improvements", which included completing the design services for the preferred alternative to 100% as identified in the previous Task Order, specifically for the Avery Street sidewalk, roadway, and drainage improvements. 

This Change Order addresses 30% design services for the remaining Kupfrian Park area, focusing on drainage improvements of the area of Lakeview Avenue from Pace Boulevard to "J" Street, Hernandez Street from Pace Boulevard to "K" Street, and the four block area of "K", "L", "M", and "N" Streets between Avery Street and Jordan Street. 

These design services will include surveying, geotechnical evaluation, the evaluation of 3 pond sites and delivery of 30% plans, as necessary to determine right-of-way acquisition needs for the project.  Once further funding is identified and the property acquisition is complete, supplemental design work will then need to be negotiated in order to finalize the design plans, obtain permits, prepare bid documents and conduct Construction, Engineering and Inspections (CEI) services.  It is estimated that these future design services could increase this contract by approximately $100,000.
BUDGETARY IMPACT:
Funds for this project are available in Fund 352 "LOST III", Cost Center 210107, Object Code 56301, Project #10EN0433 "Avery Street Drainage."
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Change Order Scope and Fee Schedule
Board Actions
Change Orders

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