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County Administrator's Report 11. 10.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Issuance of Fiscal Year 2019/2020 Purchase Order, in Excess of $25,000, for the Public Safety Department - Jason Rogers, Public Safety Department Director
That the Board, for Fiscal Year 2019/2020, approve the issuance of an individual Purchase Order, in excess of $25,000, based upon quotes obtained via Vendor Registry, for the Public Safety Department, as follows:
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Vendor/Contractor |
Amount |
Contract Number |
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Ten-8 Fire Equipment
Vendor #: 200935
Fire Hose Tester
Fund 352, LOST III
Cost Center: 330228 Fire Services Capital Project |
$25,609.60 |
N/A
Quotes were obtained via Vendor Registry |
[Funding Source: Fund 352, LOST III, Cost Center 330228, Fire Services Capital Project]
A request for quotations for a gas powered fire hose tester was posted on Vendor Registry, to receive quotes for a Fire Hose Tester System. NFPA recommends annual hose testing. This provides an opportunity to determine hose condition and if failure is likely, it will occur during this testing period opposed to during firefighting operations. A catastrophic hose failure during firefighting operations could mean the difference between life and death. The hose line is the firefighter's “lifeline” in more ways than one. The failure during operations could also mean additional damage from fire growth until another hose line can be put in place. Historically, testing has been done by internal staff utilizing the fire apparatus. It has been the experience of staff that immediately following the testing process, we would start to have pump failures and leakage. The purchase of the testing equipment will prevent any unnecessary damage to the pump. The price to replace a pump ranges from $1,100 to $6,500 and $6,500 to $22,000 to replace the transfer case and/or pump shaft. The purchase of the system will reduce the need to subject the fire apparatus to the additional stress of testing the hoses.
This request for quotations was emailed to 70 registrants in Vendor Registry. 18 firms opened and viewed the request for quotations. At closing on April 10, 2020, 3:00 p.m., one quotation had been received. Paul Nobles, Purchasing Manager, was notified of the one response and has advised that we could proceed with the purchase because an attempt was made to include all known vendors. |
| BACKGROUND: |
NFPA recommends annual hose testing. This provides an opportunity to determine hose condition and if failure is likely, it will occur during this testing period opposed to during firefighting operations. A catastrophic hose failure during firefighting operations could mean the difference between life and death. The hose line is the firefighters “lifeline” in more ways than one. The failure during operations could also mean additional damage from fire growth until another hose line can be put in place. Historically, testing has been done by internal staff utilizing the fire apparatus. It has been the experience of staff that immediately following the testing process, we would start to have pump failures and leakage. The purchase of the testing equipment will prevent any unnecesary damage to the pump. The price to replace a pump ranges from $1,100 to $6,500 and $6,500 to $22,000 to replace the transfer case and/or pump shaft. The purchase of the system will reduce the need to subject the fire apparatus to the additional stress of testing the hoses.
This request for quotations was emailed to 70 registrants in Vendor Registry. 18 firms opened and viewed the request for quotations. At closing on April 10, 2020, 3:00 p.m., one quotation had been received. Paul Nobles, Purchasing Manager, was notified of the one response and has advised that we could proceed with the purchase because an attempt was made to include all known vendors. |
| BUDGETARY IMPACT: |
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Vendor/Contractor |
Amount |
Contract Number |
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Ten-8 Fire Equipment
Vendor #: 200935 Fire Hose Tester
Fund 352, LOST III
Cost Center: 330228 Fire Services
Capital Project
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$25,609.60 |
N/A
Quotes we obtained via
Vendor Registry
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Funds are available in [Funding Source: Fund 352, LOST III, Cost Center 330228, Fire Services Capital Project], Project Code 08FS0018. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Legal sign-off was not required for this Recommendation. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts. Per the guidance received at the October 3, 2019, Board meeting, all purchases over $25,000 must be approved by the Board. |
| IMPLEMENTATION/COORDINATION: |
| The Public Safety Department will work with the Purchasing Office staff to prepare the Purchase Order as needed. |
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