Agenda

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County Administrator's Report 16. 10.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	07/25/2013
Issue: Election Systems & Software Sales Order Agreement
From:	David Stafford
Department:	Escambia County Super. of Elections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Sales Order Agreement with Election Systems & Software for the Office of the Supervisor of Elections - David H. Stafford, Supervisor of Elections

That the Board take the following action concerning the purchase of additional Model DS200 Digital Scanners and Model DS850 Digital Scanners, as well as, hardware maintenance, software maintenance, and support services from Election Systems & Software for the Supervisor of Elections Office:

A. Find, pursuant to Section 101.293(1)(b), Florida Statutes, that "a single source" is available to the County from which to purchase compatible voting equipment, meeting the standards for voting systems in Section 101.56062, Florida Statutes, currently used in Escambia County;

B. Approve the Sales Order Agreement with Election Systems & Software; and

C. Authorize the Chairman to execute the Sales Order Agreement.

[Funding: Fund 352, LOST III, Cost Center 110267, Object Code 56401, Project #08PF0028]

BACKGROUND:

Escambia County currently uses model DS200 Digital Image Scanners to serve the voting community for elections. Currently, there is only one, certified source, Election Systems & Software, under Section 101.293 from which such suitable equipment may be obtained to integrate into the County’s current voting system. The additional DS200 Scanners and DS850 high speed tabulators with updated programming software will allow additional early vote polling locations to accommodate the voting community and allow multiple tabulation where necessary.

BUDGETARY IMPACT:

Funds are available in Fund 352, LOST III, Cost Center 110267, Object Code 56401, Project #08PF0028

LEGAL CONSIDERATIONS/SIGN-OFF:

The document has been reviewed and approved by the County Attorney's office.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

County Ordinance provides for Board approval of purchases of fifty thousand dollars ($50,000.00)or greater.

IMPLEMENTATION/COORDINATION:

Upon approval by the Board of County Commissioners, purchase orders will be issued by the Office of Purchasing.

Attachments
Sales Order Agreement & General Terms