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County Administrator's Report 11. 22.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract Award for Pine Valley Estates Drainage (Dunaway Lane) - Joy Jones, P.E., Engineering Director, through Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Sigma Consulting Group, Inc., per the terms and conditions of PD 19-20.048, Pine Valley Estates Drainage (Dunaway Lane), in the amount of $176,233.31.
| Vendor/Contractor |
Funding |
Amount |
Contract Number |
| Sigma Consulting Group, Inc. |
Fund 353 LOST IV, Cost Center 110102, Object Code 56301, Project No. 20DS1201 |
$176,233.31 |
PD 19-20.048 |
Requests for Letters of Interest, PD 19-20.048, Pine Valley Estates Drainage (Dunaway Lane) were publicly noticed on March 26, 2020, to 198 known firms. Responses were received from five firms on April 7, 2020. The Selection/Negotiation Committee short-listed to the following firms on April 15, 2020
- Mott MacDonald Florida, LLC;
- Sigma Consulting Group, Inc.; and
- Volkert, Inc.
The Selection/Negotiation Committee ranked in the following order on April 23, 2020
- Sigma Consulting Group, Inc.;
- Mott MacDonald Florida, LLC; and
- Volkert, Inc.
Sigma Consulting Group, Inc., provided their initial fee proposal on May 7, 2020. The first negotiation meeting was held on May 8, 2020. The second negotiation meeting was held on May 12, 2020. Final and Best Offers were established on May 12, 2020, establishing the fee of $176,233.31. |
| BACKGROUND: |
Requests for Letters of Interest, PD 19-20.048, Pine Valley Estates Drainage (Dunaway Lane) were publicly noticed on March 26, 2020, to 198 known firms. Responses were received from five firms on April 7, 2020. The Selection/Negotiation Committee short-listed to the following firms on April 15, 2020:
- Mott MacDonald Florida, LLC;
- Sigma Consulting Group, Inc.; and
- Volkert, Inc.
The Selection/Negotiation Committee ranked in the following order on April 23, 2020:
1. Sigma Consulting Group, Inc.;
2. Mott MacDonald Florida, LLC; and
3. Volkert, Inc.
Sigma Consulting Group, Inc., provided their initial fee proposal on May 7, 2020. The first negotiation meeting was held on May 8, 2020. The second negotiation meeting was held on May 12, 2020. Final and Best Offers were established on May 12, 2020 establishing the fee of $176,233.31. |
| BUDGETARY IMPACT: |
| Vendor/Contractor |
Funding |
Amount |
Contract Number |
| Sigma Consulting Group, Inc. |
Fund 353 LOST IV, Cost Center 110102, Object Code 56301, Project No. 20DS1201 |
$176,233.31 |
PD 19-20.048 |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Standard Form of Contract, Form D: Road/Drainage |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Negotiation Act. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standard Form of Contract Form D: Road/Drainage and Purchase Order. |
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