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County Administrator's Report 11. 5.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Purchase of Hardware Equipment and Professional Services for Phase 1 of the VOIP Project - Bart Siders, Information Technology Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Approve the usage of NCPA (National Cooperative Purchasing Alliance) Contract 01-97, Advanced Technology Solutions Aggregator; and
B. Approve the issuance of a Purchase Order, in excess of $25,000, for Hardware Equipment and Professional Services from PC Specialists, Inc. D/B/A Technology Integration Group, for Phase 1 of the VOIP Project, in the amount of $280,450.96, (pricing obtained through the competitively bid NCPA Contract 01-97).
| Vendor/Contractor |
Amount |
Contract Number |
Vendor: PC Specialists, Inc. d/b/a Technology Integration Group
Fund 001, General Fund, Cost Center 270102, Object Code 56401,
Fund 001, General Fund, Cost Center 270102, Object Code 53401;
Fund 001, General Fund, Cost Center 270102, Object Code 56401;
Fund 115, Article V, Cost Center 410407, Object Code 56401. |
200,000.00
39,122.96
21,328.00
20,000.00 |
NCPA Contract 01-97, Advanced Technology Solutions Aggregator
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| BACKGROUND: |
The BCC currently has a Voice Infrastructure that is out of date and uses Plain Old Telephone (POTS) lines for voice communications at a tune of $360,000 per year.
Phase one of the VOIP Project will replace our existing end of life Cisco Call Manager Server and convert the Blanchard Building and the EOC from POTs lines to a Cisco VOIP infrastructure. This would eliminate the need for approximately 620 POTS lines saving approximately $148,000 a year. Phase 1 will have a ROI of 1.9 years.
| TIG Hardware quote |
$243,451 |
| TIG professional Services |
$37,000 |
| Total Quote |
$280,451 |
| POTS Lines Savings |
($148,800) |
| ROI |
1.9 |
Phase 2 of the VOIP Project will be completed in 2021 and will convert the remaining offices to a Cisco VOIP infrastructure. Phase 2 will eliminate the need for another 600 POTS lines, saving approximately $140,000 year. |
| BUDGETARY IMPACT: |
| Vendor/Contractor |
Amount |
Contract Number |
Vendor: PC Specialists, Inc. d/b/a Technology Integration Group
Fund 001, General Fund, Cost Center 270102, Object Code 56401,
Fund 001, General Fund, Cost Center 270102, Object Code 53401;
Fund 001, General Fund, Cost Center 270102, Object Code 56401;
Fund 115, Article V, Cost Center 410407, Object Code 56401. |
200,000.00
39,122.96
21,328.00
20,000.00 |
NCPA Contract 01-97, Advanced Technology Solutions Aggregator
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Note on Contracts:
This Hardware and Software Contract was competitively bid through the NCPA (National Cooperative Purchasing Alliance) Contract 01-97 Advanced Technology Solutions Aggregator. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the provision of the Code of Ordinances of Escambia County, Florida Chapter 46 Article II, Division 3, Section 81, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing, in conjunction with Information Technologies, will issue a Purchase Order. |
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