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County Administrator's Report 11. 3.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Change Order #2 for the Escambia Human Relations Commission - Clara Long, Neighborhood & Human Services Department Director and Sharon Harrell, Interim Budget Manager, Management & Budget Services
That the Board approve and authorize the County Administrator to execute Change Order #2 to Purchase Order #200872 to Blue Arbor, Inc., on behalf of the Escambia Human Relations Commission, to add General Funds, in the amount of $6,384, to cover the cost of the Interim Executive Director through May 9, bringing the new Purchase Order total to $34,707.
| Department: |
Neighborhood & Human Services/Management & Budget Services |
| Type: |
Addition |
| Amount: |
$6,384 |
| Vendor: |
Blue Arbor, Inc. |
| Project Name: |
N/A |
| Contract: |
PD 17-18.055 |
| Purchase Order #: |
200872 |
| Change Order #: |
2 |
| Original Award Amount: |
$35,404 |
| Cumulative Amount of Change Orders through this C.O.: |
-$697 |
| New P.O. Total: |
$34,707 |
[Funding: Fund 001/General Fund, Cost Center 110201] |
| BACKGROUND: |
At the October 17, 2019, meeting, the Board approved issuance of Purchase Order #200872 to Blue Arbor, Inc. (provided), to provide support to the Escambia Human Relations Commission (dba Escambia-Pensacola Human Relations Commission) to hire an Interim Executive Director to facilitate set-up of the organization.The Purchase Order was split between General Funds, in the amount of $28,323, and Community Development Block Grant (CDBG) funds, in the amount of $7081, for a grand total of $35,404. The Escambia Human Relations Commission (HRC) Board determined that the Interim Executive Director would not be able initially to undertake CDBG Fair Housing duties and reporting requirements, so Change Order #1 deducted $7,081 in CDBG funds from this Purchase Order. Additional General Funds are needed to cover personnel costs through the week ending May 9, 2020. The addition of $6,384 in General Funds will bring the new Purchase Order total to $34,707.
This Change Order will allow for final payments to Blue Arbor, Inc., and closeout of the Purchase Order. HRC is assuming responsibility for personnel payments beginning May 10, 2020. The Board has approved a Miscellaneous Appropriations Agreement for HRC's remaining General Funds at the May 21, 2020, meeting. A CDBG Agreement will be brought to the Board for approval at a later date, to allocate available Fair Housing funding. |
| BUDGETARY IMPACT: |
| Funds are available in the Fiscal Year 2019/2020 budget and were approved by the BCC during the budget hearings from General Fund (Cost Center 110201). |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| N/A. |
| IMPLEMENTATION/COORDINATION: |
| Budget Office staff will aid in implementation of the Change Order to Blue Arbor, Inc. |
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