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County Administrator's Report 13. 24.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	06/03/2014
Issue: Emergency Local Government Emergency Relief Reimbursement Agreement
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the State of Florida Department of Transportation Emergency Local Government Emergency Relief Reimbursement Agreement - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the State of Florida Department of Transportation Emergency Local Government Emergency Relief Reimbursement Agreement:

A. Adopt the Resolution supporting the State of Florida Department of Transportation Emergency Local Government Emergency Relief Reimbursement Agreement;

B. Approve the State of Florida Department of Transportation Emergency Local Government Emergency Relief Reimbursement Agreement; and

C. Authorize the Chairman to sign any other documents associated with this Agreement.

[Funding Source: The Florida Department of Transportation (FDOT) agrees to reimburse Escambia County an amount not to exceed $399,193, for actual direct costs. Escambia County will submit invoices to FDOT on a monthly basis. Fund 112, "Disaster Recovery," Cost Center 330491, "Category B April 2014 Floods"]

BACKGROUND:

The Federal Highway Administration (FHWA) has established an Emergency Relief Program as a result of the Executive Order 14-144 dated April 30, 2014, for the Spring Storm April 2014 emergency event. Funding will be provided to the Florida Department of Transportation (FDOT) for relief from the damage inflicted by this event. This Emergency Relief Program Agreement provides for reimbursement to Escambia County for emergency relief.

Escambia County has incurred costs and expenses as a direct result of this event (see attached Detailed Damage Inspection Report (DDIR). It has been determined that emergency repairs are necessary and that the costs and expenses of said repairs are eligible for reimbursement up to 100%, dependent on the amount of allocation made by FHWA.

Adoption of the Resolution and approval of the Agreement will allow Escambia County to be reimbursed from FDOT's Emergency Relief Program in an amount not to exceed $399,193 for emergency repairs due to the Spring Storm April 2014 emergency event.

BUDGETARY IMPACT:

The FDOT agrees to reimburse Escambia County an amount not to exceed $399,193 for actual direct costs. Escambia County will submit invoices to FDOT on a monthly basis.

Fund 112 "Disaster Recovery", Cost Center 330491 "Category B April 2014 Floods"

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, has reviewed and signed off on the Resolution and the Agreement with the inclusion of a notation that there is a provision in the Agreement stating that the venue for any and all actions arising out of or in any way related to the interpretation, validity, performance, or breach of this Agreement shall lie exclusively in a state court of appropriate jurisdiction in Leon County, Florida.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

Upon approval of this Recommendation, the Chairman will need to sign the Resolution and five original copies of the State of Florida Department of Transportation Emergency Local Government Emergency Relief Reimbursement Agreement. The Clerk's Office will then need to certify five copies of the Resolution for FDOT, and retain the original for the official records. Transportation and Traffic Operations staff will forward the five signed original copies of the Agreement and five certified copies of the Resolution to FDOT for final signatures and for their files.

Attachments
Resolution
Agreement
Env Doc