Agenda

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County Administrator's Report 14. 8.

BCC Regular Meeting

Technical/Public Service Consent

Meeting Date:	06/10/2013
Issue: Approve Memorandum of Understanding for certain IT services to be provided to the Clerk's Office
From:	David Musselwhite
Department:	Information Technology
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Memorandum of Understanding between Escambia County and the Escambia County Clerk of Circuit Court & Comptroller to Provide Exchange Server Services - David Musselwhite, Information Technology Department Director

That the Board approve and authorize the Chairman to sign the Memorandum of Understanding between Escambia County and the Escambia County Clerk of Circuit Court & Comptroller to Provide Exchange Server Services.

The attorneys for both the Board and Clerk's Office want to memorialize through this Agreement both parties' specific responsibilities for, among other items the responsibilities, when conflict or potential conflicts of interest may arise.

BACKGROUND:

The Board of County Commissioner's Information Technology Department has for a number of years provided various networking and related services to various Constitutional Officers. Recently, the Clerk and Comptrollers Office approached the County about providing Microsoft Exchange e-mail and calendar services.

This is consistent with what is currently being provided to the Tax Collector and Supervisor of Elections Offices and shortly to the Property Appraiser's office and we expect that there will be a cost savings by the County providing these services.

BUDGETARY IMPACT:

The Clerk and Comptrollers Office will pay for the cost of the Microsoft licenses and pay for their share of the systems integration services.

LEGAL CONSIDERATIONS/SIGN-OFF:

This agreement was drafted by the legal staff of the Clerk and Comptrollers Office and has been reviewed and approved as to form and legal sufficiency by the County Attorney's office.

PERSONNEL:

The provisioning of these services will be accomplished by the BCC Information Technology Department with existing staff. Any upgrades or changes to the Clerk's network and day to day operations will be performed by the Clerk's Information Technology staff.

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

The County's Information Technology Department and the Clerk and Comptrollers Information Technology Department will be responsible for the implementation and coordination of this project.

Attachments
Memorandum of Understanding