|
Back to Calendar
Return
|
| |
County Administrator's Report 14. 18.
|
| BCC Regular Meeting |
Budget & Finance Consent |
|
|
|
| RECOMMENDATION: |
Recommendation Concerning the Saufley Field Road C&D Landfill Closure and Stormwater Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director
That the Board take the following action concerning Amendment #1 to the Agreement between Escambia County, Florida, and Panhandle Grading & Paving, Inc., for the Saufley Field Road C&D Landfill Closure and Stormwater Improvement Project, Contract PD 10-11.082:
A. Approve Amendment #1 to the Agreement between Escambia County, Florida, and Panhandle Grading & Paving, Inc., for Architect/Engineer Designed Construction Contract Documents (PD 10-11.082), for the Saufley Field Road C&D Landfill Closure and Stormwater Improvement Project, to revise Contract retainage provisions to stipulate that at the County's discretion, 5 percent of the sum retained for payments may be released to the contractor prior to final completion of the entire project, upon receiving approval from the architect/engineer; and
B. Authorize the Interim County Administrator to execute the Amendment and all related documents as required to implement the Project.
[Funding: Fund 401, "Solid Waste," Cost Center 230316, Object Code 56301]
Meeting in regular session on December 8, 2011, the Board awarded the bid and Contract for PD 10-11.082, construction of the Saufley Field Road C&D Landfill Closure and Stormwater Improvement Project to Panhandle Grading & Paving, Inc. Following this action, the County and Panhandle Grading & Paving, Inc., mutually executed the standard County Construction Agreement for completion of the Project, which provides for a 10 percent retainage to be held through 100 percent completion of the Project. This Project is completing the closure of the Saufley Field Road Construction and Demolition by excavating, transporting, and disposing of waste and achieving design grades for the facility.
The intent of this Recommendation is to allow, at the discretion of the County Contract Manager, the retainage to be reduced from 10 percent to 5 percent over the duration of the Project. The 5 percent retainage will then be retained through the entire Project and only released upon final completion and acceptance of the entire Project. Release of any portion or percentage of sums retained prior to final completion of the Project shall in no way imply approval or acceptance of the contractor’s work. It should also be noted that this Project is covered by a 100 percent Performance and Payment Bond.
It is anticipated that the contractor will be 95 percent complete as of this meeting date. This request for approval is for work that is incidental to closure activities, (i.e., pond excavation, waste transport, waste placement, mobilization, bonds, waste excavation, and removing the existing cover at the Perdido Landfill) and has already been completed. The remaining 5 percent retainage will cover closeout of the project. |
| BACKGROUND: |
Meeting in regular session on December 8, 2011, the Board awarded the bid and Contract for PD 10-11.082, construction of the Saufley Field Road C&D Landfill Closure and Stormwater Improvement Project to Panhandle Grading & Paving, Inc. Following this action, the County and Panhandle Grading & Paving, Inc., mutually executed the standard County Construction Agreement for completion of the Project, which provides for a 10% retainage to be held through 100% completion of the Project. This project is completing the closure of the Saufley Field Road Construction and Demolition by excavating, transporting and disposing of waste and achieving design grades for the facility.
The intent of this Recommendation is to allow, at the discretion of the County Contract Manager, the retainage to be reduced from 10% to 5% over the duration of the Project. The 5% retainage will then be retained through the entire Project and only released upon final completion and acceptance of the entire Project. Release of any portion or percentage of sums retained prior to final completion of the Project shall in no way imply approval or acceptance of the contractor’s work. It should also be noted that this Project is covered by a 100% Performance and Payment Bond.
It is anticipated that the contractor will be 95% complete as of this meeting date. This request for approval is for work that is incidental to closure activities, (i.e., pond excavation, waste transport, waste placement, mobilization, bonds, waste excavation, and removing the existing cover at the Perdido Landfill) and has already been completed. The remaining 5% retainage will cover closeout of the project. |
| BUDGETARY IMPACT: |
| This Amendment has no direct budgetary impact. Upon approval of this Amendment, the retainage adjustment would occur within the framework of the existing construction contract between the County and Panhandle Grading and Paving, Inc., which is funded by Fund 410 "Solid Waste", Cost Center 230316, Object Code 56301. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Amendment #1 to the Agreement was approved by Kristin Hual, Assistant County Attorney, on May 14, 2013. |
| PERSONNEL: |
N/A
|
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| A formal Amendment is required to allow an adjustment to the retainage provisions of the Standard Construction Agreement. |
| IMPLEMENTATION/COORDINATION: |
| N/A |
|
|
|
|