Agenda

1.

Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.

Invocation – Commissioner Barry.

3.

Pledge of Allegiance to the Flag.

4.

Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.

Commissioners’ Forum.

6.

Presentation of a plaque to Gregory P. Farrar in recognition of his dedicated service as Commissioner Grover C. Robinson IV's appointee to the Escambia County Animal Services Advisory Committee from February 17, 2011, through April 29, 2013.

7.

4432

Proclamations.

Recommendation: That the Board adopt the following five Proclamations:

A. The Proclamation commending and congratulating Road Corrections Officer Joseph C. Snow on his selection as the “Employee of the Month” for June 2013;

B. The Proclamation proclaiming the month of June 2013 as “Drug Court Month” in Escambia County, encouraging the recognition of practitioners and participants, who make the drug court programs work, and recognizing the significant contributions that drug courts have made, and continue to make, in reducing drug usage and crime;

C. The Proclamation commending and congratulating the Pensacola Catholic High School Crusaders Baseball Team on their back-to-back State Baseball Championships and wishing the coaches, staff, and players of the Pensacola Catholic High School Baseball Program continued success in the future;

D. The Proclamation congratulating the National Naval Aviation Museum on its 50th Anniversary and commending the Museum for its enduring vision and continuing mission to “select, collect, preserve and display historic artifacts relating to the history of Naval Aviation”;and

E. The Proclamation officially designating June 11, 2013, as a Day of No Kill in Escambia County, Florida, and encouraging our community to embrace the National Day of No Kill and work to create a No Kill Escambia County, even if it is for “Just One Day,” because if we can do it on June 11, 2013, then we can also do it other days for “Just Another Day.”

8.

4417

Retirement Proclamations.

Recommendation: That the Board adopt the following two Retirement Proclamations:

A. The Proclamation commending and congratulating William S. Cross, Criminal Justice Program Manager, Corrections Department, on his retirement after 36 years of service; and

B. The Proclamation commending and congratulating Dianne K. Mahoney, Telecommunications Services Technician, Information Technology Department, on her retirement after 35 years of service.

9.

4419

Years of Service Recognition.

Recommendation: That the Board recognize, with a pin and certificate, Gordon C. Pike, Corrections Department Director, for his dedication in 40 years of service to Escambia County.

10.

Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

11.

4330

5:31 p.m. Public Hearing for consideration of the Petition to Vacate a portion of a park parcel in Shady Terrace Subdivision, as petitioned by Robert R. and Darleen L. Johnson.

Recommendation: That the Board take the following action concerning the Petition to Vacate a portion of a park parcel in Shady Terrace Subdivision, as petitioned by Robert R. and Darleen L. Johnson:

A. Approve or deny the Petition to Vacate a portion of a park parcel in Shady Terrace Subdivision (approximately 0.07 acres), as petitioned by Robert R. and Darleen L. Johnson;

B. Accept the Hold/Harmless Agreement;

C. Adopt the Resolution to Vacate; and

D. Authorize the Chairman or Vice Chairman to accept the documents as of the day of delivery of the documents to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to execute them at that time.

The Petitioners own property located at 3708 Pompano Drive, which abuts a County park parcel as shown on the plat of Shady Terrace Subdivision, recorded in Plat Book 6, Page 14, of the Public Records of Escambia County, Florida. The Petitioners' property line does not abut the right-of-way of Pompano Drive. The Petitioners have been utilizing a portion of the park parcel to access their property for a number of years. However, a recent title search and boundary survey performed by the Petitioners indicated that the area they have been using for access to their property from Pompano Drive is part of a platted park in the Shady Terrace Subdivision. The Petitioners are requesting that the County vacate any interest the County has in the portion of the park parcel (approximately 0.07 acres) lying between their property line and the east right-of-way line of Pompano Drive. Staff has made no representations to the Petitioners or to the Petitioners' agent that Board approval of this request confirms vesting or return of title to the land to the Petitioners or to any other interested party.

12.

4365

5:32 p.m. Public Hearing for consideration of the renewal of a Permit to Construct and/or Operate a Construction and Demolition Debris Facility for Longleaf C&D Disposal Facility.

Recommendation: That the Board authorize the renewal of a Permit to Construct and/or Operate a Construction and Demolition Debris Facility for Longleaf C&D Disposal Facility, located at 2023 Longleaf Drive, Pensacola, FL, owned by Waste Management, Inc.

[Funding: Fund 401, Solid Waste, Account Number 343402]

13.

4371

5:33 p.m. Public Hearing for consideration of adopting an Ordinance repealing the County Investment Advisory Committee.

Recommendation: That the Board adopt an Ordinance of Escambia County, Florida, repealing Chapter 46, Article V, Division 2, of the Escambia County Code of Ordinances establishing a County Investment Advisory Committee; providing for inclusion in the code; providing for an effective date.

14.

Reports:

CLERK & COMPTROLLER'S REPORT

Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Escambia County Governmental Complex, Suite 130

I. Consent Agenda

1.

4337

Recommendation Concerning Acceptance of Letter Provided to the Clerk to the Board's Office

That the Board accept, for filing with the Board's Minutes, the letter, dated April 10, 2013, and received in the Clerk to the Board's Office on May 14, 2013, from Jean Whitten, Director, Division of Administration, Northwest Florida Water Management District, advising that the District's audited financial statements for the Fiscal Year ended September 30, 2012, are available for viewing on its website, www.nwfwmd.state.fl.us, in the Business & Finance Section.

2.

4456

Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:

A. Approve the Minutes of the Special Board Meeting held May 29, 2013;

B. Approve the Minutes of the Regular Board Meeting held May 16, 2013;

C. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held May 16, 2013; and

D. Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole (C/W) Workshop held May 9, 2013.

GROWTH MANAGEMENT REPORT

I. Action Item

1.

4319

The Review of the Comprehensive Plan Annual Report 2011/2012

That the Board of County Commissioners (BCC) review and approve the 2011/2012 CPIC Annual Report. At the May 6, 2013 Planning Board meeting, the Board recommended approval.

COUNTY ADMINISTRATOR'S REPORT

I. Technical/Public Service Consent Agenda

1.

4363

Recommendation Concerning the Request for Disposition of Property for the Information Technology Department - David Musselwhite, Information Technology Department Director

That the Board approve the nine Request for Disposition of Property Forms for the Information Technology Department for all items of equipment, which are described and listed on the Request Forms, with reason for disposition stated. The items are to be auctioned as surplus or properly disposed of.

2.

4391

Recommendation Concerning the Resolution for Continued Use and Maintenance of J. Earle Bowden Way - Michael D. Weaver, Public Safety Department Director

That the Board adopt and authorize the Chairman to sign the Resolution supporting the continued use and maintenance of J. Earle Bowden Way (State Road 399) on Santa Rosa Island, in the interest of public safety.

3.

4404

Recommendation Concerning a Clinical/Externship Education Affiliation Agreement between Fortis Institute and Escambia County, Florida - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning the Clinical/Externship Education Affiliation Agreement between Fortis Institute and Escambia County, Florida:

A. Approve the Agreement to allow the provision of clinical/externship education experiences, required for certain students of Fortis Institute, under the auspices of Escambia County Emergency Medical Services (EMS); and

B. Authorize the Chairman to sign the Agreement.

4.

4245

Recommendation Concerning the Scheduling of a Public Hearing to Consider the Petition to Vacate a Portion of Scott Street - Joy D. Blackmon, P.E., Public Works Department Director

That the Board authorize the scheduling of a Public Hearing for July 11, 2013, at 5:31 p.m., to consider the Petition to Vacate a portion of Scott Street (approximately 0.23 acres), as petitioned by James and Rebecca Fisher.

Petitioners own property in Block 48 and Block 53, Oakcrest Subdivision, recorded in Plat Deed Book 67, Page 28, of the Public Records of Escambia County, Florida. Scott Street is a platted 60-foot right-of-way as shown on the Plat of said Oakcrest Subdivision. Petitioners are requesting the Board vacate any interest in the unimproved portion of Scott Street (approximately 0.23 acres) extending east to west lying between Fernwood Avenue and Hollywood Avenue and abutting the north line of Block 48, Oakcrest Subdivision and the south line of Block 53, Oakcrest Subdivision. Staff has made no representations to the Petitioners or to the Petitioners' agent that Board approval of this request confirms vesting or return of title to the land to the Petitioners or to any other interested party.

5.

4457

Recommendation Concerning the Selection Committee for the County Administrator Position - Thomas G. Turner, Human Resources Department Director

That the Board confirm, subject to the receipt of their Resumes, the appointments of the following individuals to the County Administrator Selection Committee, effective June 10, 2013, through the date of hire of a County Administrator:

NAME APPOINTED BY
David Pavlock Commissioner Wilson B. Robertson
Joseph E. Ward, Sr. Commissioner Gene M. Valentino
Pastor Joseph Marshall Commissioner Lumon J. May
Tom Knox Commissioner Grover C. Robinson, IV
Bob Price, Jr. Commissioner Steven L. Barry

6.

4434

Recommendation Concerning the Request for Disposition of Property for the Public Defender's Office - David Lambert, Public Defender's Office

That the Board approve the Request for Disposition of Property Form, for the Public Defender's Office, for equipment which is described and listed on the Disposition Form. The listed item is in excess and has been found to be of no further usefulness to the County.

7.

4367

Recommendation Concerning a Memorandum of Agreement Relating to Reef Material - Keith Wilkins, Community & Environment Department Director

That the Board take the following action concerning a Memorandum of Agreement Relating to Reef Material:

A. Approve the Memorandum of Agreement (MOA) Relating to Reef Material between Escambia County and Frank Patti, Jr.; and

B. Authorize the Chairman to execute the MOA.

[The reef is donated; all construction and deployment costs are borne by Mr. Patti]

(BACKUP TO BE DISTRIBUTED UNDER SEPARATE COVER)

8.

4410

Recommendation Concerning the Memorandum of Understanding between Escambia County and the Escambia County Clerk of Circuit Court & Comptroller to Provide Exchange Server Services - David Musselwhite, Information Technology Department Director

That the Board approve and authorize the Chairman to sign the Memorandum of Understanding between Escambia County and the Escambia County Clerk of Circuit Court & Comptroller to Provide Exchange Server Services.

The attorneys for both the Board and Clerk's Office want to memorialize through this Agreement both parties' specific responsibilities for, among other items the responsibilities, when conflict or potential conflicts of interest may arise.

9.

4415

Recommendation Concerning the Request for Disposition of Property for the Florida Department of Health in Escambia County - Susan Turner, MD, MS, Associate Director, Florida Department of Health in Escambia County

That the Board approve the Request for Disposition of Property Form for the Florida Department of Health in Escambia County and declare surplus and authorize the disposition of all the assets shown in the listing provided. All of the assets listed are County assets held and utilized by the Florida Department of Health in Escambia County.

10.

4416

Recommendation Concerning the Request for Disposition of Property for the Florida Department of Health in Escambia County - Susan Turner, MD, MS, Associate Director, Florida Department of Health in Escambia County

That the Board approve the Request for Disposition of Property Form for the Florida Department of Health in Escambia County for property to be auctioned as surplus or properly disposed of, which is described and listed on the Disposition Form.

11.

4359

Recommendation Concerning a Resolution of Support of Navy Federal Credit Union Phase I Expansion - George Touart, Interim County Administrator

That the Board take the following action concerning Economic Development Incentives for Navy Federal Credit Union (NFCU) Phase I Expansion, an economic development prospect:

A. Adopt a Resolution establishing the Board's intent to adopt an Ordinance for an Economic Development Ad Valorem Tax Exemption (EDATE) for Navy Federal Credit Union (NFCU) Phase I Expansion for up to 10 years; and

B. Authorize the Chairman to execute the Resolution.

12.

4360

Recommendation Concerning Economic Development Incentives for "Project Evergreen" - George Touart, Interim County Administrator

That the Board take the following action concerning Economic Development Incentives for "Project Evergreen," an economic development prospect:

A. Adopt a Resolution approving "Project Evergreen" as a Qualified Target Industry Business, eligible to apply for the State's Qualified Target Industry Tax Refund Program; and

B. Authorize the Chairman to execute the Resolution.

[Funds are available in Fund 102, Economic Development Fund, Cost Center 360704, Account 58201, Aids to Private Organizations]

13.

4361

Recommendation Concerning Economic Development Incentives for "Project Pearl" - George Touart, Interim County Administrator

That the Board take the following action concerning Economic Development Incentives for "Project Pearl," an economic development prospect:

A. Adopt a Resolution approving "Project Pearl" as a Qualified Target Industry Business, eligible to apply for the State's Qualified Target Industry Tax Refund Program; and

B. Authorize the Chairman to execute the Resolution.

[Funds are available in Fund 102, Economic Development Fund, Cost Center 360704, Account 58201, Aids to Private Organizations]

14.

4436

Recommendation Concerning an Appointment to the Tourist Development Council - George Touart, Interim County Administrator

That the Board appoint Ian M. Jacobs to the Tourist Development Council, for a four-year term, effective June 10, 2013, through June 9, 2017, as a “Hotel/Motel Industry” appointee, to replace Thaisa F. Bivins, who has resigned.

15.

4437

Recommendation Concerning Escambia County Housing Finance Authority Reappointment - George Touart, Interim County Administrator

That the Board take the following action concerning a reappointment to the Escambia County Housing Finance Authority, as requested by Elbert Jones, Jr., Executive Director:

A. Waive the Board's Policy, Section I, Part B 1. (D), Appointment Policy and Procedures; and

B. Reappoint Steve Jernigan for another four-year term, effective August 1, 2013, through July 31, 2017.

16.

4439

Recommendation Concerning an Appointment to the Escambia County Value Adjustment Board - George Touart, Interim County Administrator

That the Board appoint Rodger "RP" Doyle to the Escambia County Value Adjustment Board to serve a one-year term, effective June 10, 2013, through June 9, 2014.

II. Budget/Finance Consent Agenda

1.

4307

Recommendation Concerning Supplemental Budget Amendment #154 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #154, Escambia County Restricted Fund (101) in the amount of $1,435, to recognize proceeds from the Solid Waste Annual Dump Dash 5K and Trash-A-Thon, and to appropriate these funds in the current year's Budget.

2.

4398

Recommendation Concerning Budget Amendment #164 - Amy Lovoy, Management and Budget Services Department Director

That the Board approve Budget Amendment #164, Public Safety Department, Other Grants and Projects Fund (110) in the amount of $2,985, to cover final personnel costs associated with the Emergency Management Performance (EMP) Federal Grant through the end of the State's Fiscal Year that ends June 30, 2013.

3.

4400

Recommendation Concerning Supplemental Budget Amendment #165 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #165, Local Option Sales Tax III Fund (352) in the amount of $7,458, to recognize reimbursements received from the Emerald Coast Utilities Authority (ECUA) under a cost-sharing Agreement for the Cary's Lane resurfacing project, and to appropriate these funds back to the Local Option Sales Tax III Fund (352).

4.

4409

Recommendation Concerning Supplemental Budget Amendment #166 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #166, Master Drainage Basin Fund (181) in the amount of $13,437, to recognize a reimbursement received from Olive Baptist Church for pipe material used in the University Parkway Outfall Project, and to appropriate these funds back to the Master Drainage Basin Fund (181).

5.

4343

Recommendation Concerning the Amendment to Miscellaneous Appropriations Agreement with the Pensacola Bay Area Chamber of Commerce, Inc. - Amy Lovoy, Management and Budget Services Department Director

That the Board take the following action concerning approval of the Amendment to Miscellaneous Appropriations Agreement with Pensacola Bay Area Chamber of Commerce, Inc.:

A. Approve the Amendment to the Fiscal Year 2012/2013 Miscellaneous Appropriations Agreement amending Section 3, increasing the allocation by $1,587,995, for a total allocation of $5,726,670, to be paid from the Tourist Promotion Fund, Fund 108, Cost Centers 360101 and 360105;

B. Authorize the Chairman to sign the Amendment and all other necessary documents; and

C. Approve the necessary Change Order.

6.

4198

Recommendation Concerning the Myrtle Grove Athletic Park Improvements - Amy Lovoy, Management and Budget Services Department Director

That the Board award a Contract to Utility Service Co., Inc., for the Myrtle Grove Athletic Park Improvements, PD 12-13.037, in the amount of $537,741.14.

[Funding: Fund 352, LOST III, Cost Center 350229, Object Code 56301, Project #12PR1842]

7.

4321

Recommendation Concerning the Pensacola Beach Landscaping - Amy Lovoy, Management and Budget Services Department Director

That the Board award a Contract to Wallace Sprinklers & Supply, Inc., in the amount of $574,423.20, for Pensacola Beach Landscaping, PD 12-13.036.

[Funding: Fund 167, "Bob Sikes Toll," Cost Center 140302, Object Code 53401, $500,000; Fund 352, "LOST III," Cost Center 210107, Object Code 56301, Project #12EN2044, $74,423.20]

8.

4326

Recommendation Concerning the Purchase of a Security Camera System for the Escambia County Area Transit - Amy Lovoy, Management and Budget Services Department Director

That the Board authorize the County to piggyback off of the GSA Contract #GS-07F-0421K, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board approval, and award a Purchase Order to Vicon Industries, Inc., in accordance with quotation #140354-6, PD 12-13.043, in the amount of $99,954.04, for the purchase of a Security Camera System for the Escambia County Area Transit.

[Funding: Fund 320, FTA Capital Project Fund, Cost Center 320415, Object Code 56401]

9.

4334

Recommendation Concerning the Purchase of Two Vehicles for the Fire Services Division - Amy Lovoy, Management and Budget Services Department Director

That the Board authorize the County to piggyback off of the State of Florida Term Contract #071-000-13-1, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board approval, and award a Purchase Order for two 2013 Chevrolet Tahoe 2wd Commercial vehicles, for the Fire Services Division, in accordance with the specifications, in the amount of $54,887.60, to Garber Chevrolet Buick GMC Truck, PD 12-13.045.

[Funding: Fund 352, LOST III, Cost Center 330228, Project Code 08FS0018, Account Code 56401]

10.

4199

11.

4408

Recommendation Concerning Security Services for Various County Buildings - Amy Lovoy, Management and Budget Services Department Director

That the Board approve Amendment #3 to the Agreement for Security Services, PD 10-11.043, to add Armed Security Officers hourly billing rates, as noted below, for Securitas Services, USA, Inc., Contract for Security Services for Various County Buildings, PD 10-11.043, with an effective date of June 11, 2013, and authorize the Chairman to execute the Amendment:

DESCRIPTION HOURLY BILLABLE RATES
Standard/Overtime

Armed Security Officers $20.53/$30.79

12.

4308

Recommendation Concerning the State of Florida, Division of Emergency Management, Federal Fiscal Year 2010 Homeland Security Grant - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning the State of Florida, Division of Emergency Management (FDEM), Federal Fiscal Year 2010 Homeland Security Grant Program Contract #13-DS-9Z-01-27-01-XXX, Federally-Funded Subgrant Agreement, allocating to Escambia County a Grant totaling $41,093.22, for the period of October 1, 2010, through June 30, 2013:

A. Accept the FDEM Agreement allocating Grant funding that will be identified in Fund 110, Other Grants and Projects, Cost Center 330459 (Revenue Account 334252);

B. Authorize the Chairman or Vice-Chairman to sign the Grant Agreement; and

C. Authorize the County Administrator to execute any Grant-associated document as required to implement this Grant Agreement.

13.

4368

Recommendation Concerning the Upgrade to the Computer Aided Dispatch System - Michael D. Weaver, Public Safety Department Director

That the Board approve the issuance of a Purchase Order to Infor Public Sector, Inc., in the amount of $144,300, to upgrade the Computer Aided Dispatch (CAD) System to the SQL Server platform, for the Escambia County Emergency Communications Center.

[Funding Source: Fund 001, General Fund, Cost Center 330403, (Emergency) Communications]

14.

4352

Recommendation Concerning a Navy Federal Credit Union Rebate - George Touart, Interim County Administrator

That the Board approve a rebate to Navy Federal Credit Union (NFCU), in the amount of $10,479.26, authorized by Escambia County Ordinance 2007-56, and approved by the Board on September 16, 2010. NFCU has completed year four of the criteria established in the Economic Development Agreement, dated April 2, 2009.

[Funds are available in Fund #102, the Economic Development Fund, Cost Center 360704, Account 58201, Aids to Private Organizations]

15.

4335

Recommendation Concerning a Sales Order Agreement for Elections System and Software for the Office of the Supervisor of Elections - David H. Stafford, Supervisor of Elections

That the Board take the following action concerning the Sales Order Agreement, for Maintenance, Software License, and Support Services for the Supervisor of Elections Office:

A. Find, pursuant to Section 101.293(1)(b), Florida Statutes, that "a single source" is available to the County, from which to purchase compatible voting equipment, meeting the standards for voting systems in Section 101.56062, Florida Statutes, currently used in Escambia County; and

B. Authorize the Chairman to execute the Sales Order Agreement.

[Funding: Fund 352, LOST III, Cost Center 110267, Object Code 56401, Project #08PF0028]

16.

4331

Recommendation Concerning the Escambia County Area Transit Job Access Reverse Commute and New Freedom Grants - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the Escambia County Area Transit (ECAT) Job Access and Reverse Commute (JARC) and New Freedom Programs Operating Agreement:

A. Approve the Agreement between Escambia County and the Transportation Planning Organization for Operation of Job Access and Reverse Commute and New Freedom Programs; and

B. Authorize the Chairman or Vice Chairman to execute the Agreement.

The JARC Program was established to address the unique transportation challenges faced by welfare recipients and low-income persons seeking to obtain and maintain employment. The New Freedom Formula Grant Program aims to provide additional tools to overcome existing barriers facing Americans with disabilities seeking integration into the work force and full participation in society. Lack of adequate transportation is a primary barrier to work for individuals with disabilities. The Florida-Alabama Transportation Planning Organization (TPO) has applied for Federal Transit Administration JARC Program and New Freedom Programs funds, and the TPO wishes to engage ECAT as a qualified management team with supporting assets and knowledge appropriate to the conduct and operation of the JARC and New Freedom Programs.

An Agreement pertaining to these programs between Escambia County and the TPO, dated January 6th, 2011, has now expired and a new Agreement must be executed.

17.

4355

Recommendation Concerning the Acceptance of a Parcel of Property Located on Northcreek Drive - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the acceptance of the donation of a parcel of real property (approximately 0.06 acres) located on Northcreek Drive from Philip Lee Russell and Anita Francene Russell:

A. Accept the donation of a parcel of real property (approximately 0.06 acres) located on Northcreek Drive from Philip Lee Russell and Anita Francene Russell;

B. Authorize the payment of documentary stamps as the property is being donated for governmental use, which is for road right-of-way, and the County benefits from the acceptance of this property, which provides adequate property for maintenance and future upgrades to the roadway system, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept, the Warranty Deed as of the day of delivery of the Warranty Deed to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]

Northcreek Drive is a deeded County right-of-way with varying width, extending east off Chemstrand Road and north of East Ten Mile Road. The developer of Northcreek Subdivision (Philip and Anita Russell) still owns a small strip of property approximately 13 feet by 208 feet abutting the north right-of-way line of Northcreek Drive. This strip of property lies within the maintained area of Northcreek Drive and appears to be part of the right-of-way. Philip and Anita Russell have offered to donate this strip of property to Escambia County.

18.

4350

Recommendation Concerning the Saufley Field Road C&D Landfill Closure and Stormwater Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning Amendment #1 to the Agreement between Escambia County, Florida, and Panhandle Grading & Paving, Inc., for the Saufley Field Road C&D Landfill Closure and Stormwater Improvement Project, Contract PD 10-11.082:

A. Approve Amendment #1 to the Agreement between Escambia County, Florida, and Panhandle Grading & Paving, Inc., for Architect/Engineer Designed Construction Contract Documents (PD 10-11.082), for the Saufley Field Road C&D Landfill Closure and Stormwater Improvement Project, to revise Contract retainage provisions to stipulate that at the County's discretion, 5 percent of the sum retained for payments may be released to the contractor prior to final completion of the entire project, upon receiving approval from the architect/engineer; and

B. Authorize the Interim County Administrator to execute the Amendment and all related documents as required to implement the Project.

[Funding: Fund 401, "Solid Waste," Cost Center 230316, Object Code 56301]

Meeting in regular session on December 8, 2011, the Board awarded the bid and Contract for PD 10-11.082, construction of the Saufley Field Road C&D Landfill Closure and Stormwater Improvement Project to Panhandle Grading & Paving, Inc. Following this action, the County and Panhandle Grading & Paving, Inc., mutually executed the standard County Construction Agreement for completion of the Project, which provides for a 10 percent retainage to be held through 100 percent completion of the Project. This Project is completing the closure of the Saufley Field Road Construction and Demolition by excavating, transporting, and disposing of waste and achieving design grades for the facility.

The intent of this Recommendation is to allow, at the discretion of the County Contract Manager, the retainage to be reduced from 10 percent to 5 percent over the duration of the Project. The 5 percent retainage will then be retained through the entire Project and only released upon final completion and acceptance of the entire Project. Release of any portion or percentage of sums retained prior to final completion of the Project shall in no way imply approval or acceptance of the contractor’s work. It should also be noted that this Project is covered by a 100 percent Performance and Payment Bond.

It is anticipated that the contractor will be 95 percent complete as of this meeting date. This request for approval is for work that is incidental to closure activities, (i.e., pond excavation, waste transport, waste placement, mobilization, bonds, waste excavation, and removing the existing cover at the Perdido Landfill) and has already been completed. The remaining 5 percent retainage will cover closeout of the project.

19.

4351

Recommendation Concerning the Acquisition of Property Located on Herman Street from Tornado Fence, Inc. - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action regarding the acquisition of a parcel of real property (approximately 1.24 acres), located on Herman Street, from Tornado Fence, Inc.:

A. Authorize the purchase of a parcel of real property located on Herman Street (approximately 1.24 acres), for the negotiated purchase price of $3,000 from Tornado Fence, Inc., in accordance with the terms and conditions contained in the Contract for Sale and Purchase;

B. Approve the Contract for Sale and Purchase for the acquisition of a parcel of real property located on Herman Street(approximately 1.24 acres); and

C. Authorize the County Attorney's Office to prepare, and the Chairman or Vice Chairman to execute, any documents, subject to Legal review and sign-off, necessary to complete the acquisition of this property without further action of the Board.

[Funding Source: Fund 352, LOST III, Cost Center 210107, Object Code 56101/56301, Project No. 12EN1763]

The Herman Street/Delano Street area between Pace Boulevard and Palafox Highway has a long history of stormwater drainage issues, including flood damage to residences and businesses and road and drainage infrastructure. An Engineering study of this area indicates the need for additional property for stormwater retention purposes. Tornado Fence Inc., owns property located on Herman Street, which is part of an old borrow pit that holds water, but is not a functioning retention pond. The County would like to acquire this property for retention pond purposes as part of the stormwater drainage project for this area.

20.

4397

Recommendation Concerning the Carver Area Drainage Improvements - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the Interim County Administrator to take the following action concerning the Carver Area Drainage Improvements:

A. Issue a Task Order to Hatch Mott MacDonald, Florida, LLC, in the amount of $87,803.50, on Contract PD 02-03.79, "Professional Services" for Engineering, Surveying, and Environmental Services to Develop 100 percent Plans for the Carver Area Drainage Improvements, Task "A" - East Area, which will encompass all areas east of County Road (CR) 297-A;

B. Authorize staff to negotiate additional professional services and issue Task Orders as required for the following:

1. Task "B" - South Central Area, which will be bounded by CR 297-A on the east, Robinson Street on the west, Booker Street on the north, and the Escambia County Road Prison on the south;

2. Task "C" - North Central Area, which lies to the north of Booker Street and south of Muscogee Road, between CR 297-A and Robinson Street; and

3. Task "D" - West Area, which encompasses the area west of Robinson Street, to the north-south leg of Booker Street, from Muscogee Road to the north, and the Escambia County Road Prison to the south.

[Funding Source: Fund 352, "LOST III," Cost Center 210107, Object Code 56301, Project #13EN2395]

Meeting in regular session on February 3, 2005, the Board approved issuing Hatch Mott MacDonald, Florida, LLC, a Task Order for the Muscogee Road area, which included the Carver Park Improvement Project.

Hatch Mott MacDonald, Florida, LLC, is proposing to complete the 2005 preliminary drainage design, as well as provide professional services as required, to develop construction plans to the 100 percent level of completion for the Carver area bounded by Ransom Street to the east, the Escambia County Road Prison to the south, Booker Street to the west, and Muscogee Road to the north. The area encompasses approximately 215 acres and will be divided into four projects: East, South Central, North Central, and West, as indicated on Exhibit A. The East Project will encompass all areas of the Project that lie east of CR 297-A.

Escambia County Public Works Department, Engineering Division, will begin this Project by issuing a Task Order for Task "A," which is being called the East Area and will encompass all areas east of CR 297-A. The work will include updating topographic survey, geotechnical exploration, jurisdictional wetland assessment and permitting, 60 percent design development, 90 percent design development, 100 percent design development, right-of-way assistance, permitting, bidding assistance and tabulation, public meetings, and construction administration services.

Once this task is complete, staff will begin another phase of the Project, until all four phases of this Project have been designed to the fullest possible extent.

21.

4424

Recommendation Concerning the Resolution Designating Lafitte Cove Canal as a Public Waterway and Accepting Continued Maintenance of the Canal - Joy D. Blackmon, P.E., Public Works Department Director

That the Board adopt and authorize the Chairman to sign the Resolution designating Lafitte Cove Canal as a public waterway and accepting continued maintenance of the Canal.

[Funding Source: Fund 175, Transportation Trust Fund, Cost Center 211602. The County will be reimbursed by the Santa Rosa Island Authority (SRIA)]

On February 21, 1972, the Santa Rosa Island Authority (SRIA) entered into an Agreement to lease certain contiguous parcels of property, described in the recorded Plat of "Lafitte Cove," wherein the lessee was authorized to subdivide and develop said property. The lessee was further authorized to construct a canal within the boundaries of the leased premises provided that the lessee maintain the channel and canal with funds paid into a special Escrow Account held by the SRIA.

With the consent of the SRIA, on December 21, 1990, the lessee later entered into an Assignment of the Master Lease Agreement assigning said rights and obligations to the Lafitte Cove Homeowners' Association (HOA). Thereafter, the HOA was responsible for the continued maintenance of the Canal.

Meeting in regular session on April 18, 2013, the Board of County Commissioners entered into an Interlocal Agreement with the SRIA in which the County agreed to accept the maintenance and dredging of Lafitte Cove Canal. The parties further agreed that, for an annual fee of $65,000, the County would provide the SRIA with all sand dredged from the canal that may be utilized for sand re-nourishment and restoration projects on Santa Rosa Island. The Interlocal Agreement, wherein the County agreed to accept the maintenance of the Canal, may be terminated by either party for any reason upon thirty days written notice.

This Resolution serves to memorialize the County's intent to designate the Lafitte Cove Canal as a public water body and to accept the continued maintenance of the Canal.

If the Board adopts the Resolution, the SRIA shall enter into an Agreement and a corresponding Amendment to the Master Lease Agreement deleting those provisions imposing any obligation upon the lessee or subsequent assigns to maintain the Canal, and the County will bear ultimate responsibility for the continued maintenance of the Canal. The following related documents have been provided: Agreement to Modify Master Lease and Direct Leases, Amendment to Lease Agreement, Cancellation of Assignment of Rights and Obligations Under Lease, and Amendment to Residential Lease Agreements for Lafitte Cove Unit Two.

22.

4393

Recommendation Concerning the Purchase of Five Vehicles for the Parks and Recreation Department - Michael Rhodes, Parks and Recreation Department Director

That the Board authorize the County to piggyback off of the State of Florida Term Contracts #071-000-13-1 and Contract #12-20-0905, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Applications; exemptions; and Section 46-64, Board approval, and award a Contract to Hub City Ford, in the amount of $106,135.80, for the following vehicles:

Two Ford F-150 Pick Up Trucks - $33,562.80
One Ford F-250 Crew Cab - $29,608.80
One Ford Escape - $17,899.00
One Ford F-150 Crew Cab - $25,065.20

[Funding Source: Fund 352, "LOST III," Account 350229, Object Code 56401, Project No. 08PR0068]

The Parks and Recreation Department, and specifically crews who perform regular maintenance across the County, are replacing five vehicles. These new vehicles transport employees, materials, and equipment to various parks throughout Escambia County. The vehicles being replaced range from a 1997 model to 2001 models. These vehicles served their purpose, none less than 13 years, and considering the amount of service and constant repairs they now require, it was deemed these vehicles need to be replaced. Listed below are the vehicles being replaced, including property number, model year, and respective mileage:

1997 Ford F250	Property #44830	188,078 Miles
1999 Ford F250	Property #46898	130,585 Miles
2000 Dodge 4X4	Property #48355	210,816 Miles
2001 Ford Explorer	Property #49283	162,219 Miles
2001 Ford F550 Crew	Property #50143	104,542 Miles