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County Administrator's Report 13. 30.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	10/17/2013
Issue: Change Order to Purchase Order #110836 Fabre Engineering - Lexington Terrace Stormwater Retrofit Project
From:	Keith Wilkins
Department:	Community & Environment
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Fabre Engineering & Surveying, Inc. for the Lexington Terrace Stormwater Retrofit Project - Keith Wilkins, Community & Environment Department Director

That the Board approve and authorize the Interim County Administrator to execute the following Change Order #3, for construction administration and construction monitoring services related to construction of the Lexington Terrace Stormwater Retrofit Project:

Department:	Community & Environment
Division:	NEFI
Type:	Addition
Amount:	$3,709
Vendor:	Fabre Engineering & Surveying, Inc.
Project Name:	Lexington Terrace Stormwater Retrofit Project
Contract:	PD 11-12.057
PO #:	110836
CO #:	3
Cost Center for CO:	220410 (Fund 129/CDBG)
Original Award Amount:	$49,394
Cumulative Amount of Change Orders through CO #3:	$4,259
New Contract Total:	$53,653

[Funding Source: Fund 129, CDBG, Cost Centers: 220410, 220555 & 221403]

BACKGROUND:

In accordance with PD 11-12.057, Fabre Engineering & Surveying, Inc. was selected to perform engineering, surveying and related services for the Lexington Terrace Stormwater Retrofit Project targeting construction of improvements within Lexington Terrace Park so as to reduce the quantity of untreated stormwater flowing into Bayou Chico. A purchase order in the amount of $49,394.00 was issued to the firm in 2012 to provide engineering services for the project. Two change orders were subsequently approved, as follows: C/O #1 was a no cost change order for time only and C/O #2 in the amount of $550 was for additional wetlands determination and delineation work as required by FDEP, resulting in a new total of $49,944.00. Board approval of C/O #3 in the amount of $3,709.00 is required since the new aggregate total of $53,653 would exceed the $50,000 approval authority afforded the Interim County Administrator under the County Purchasing Ordinance.

BUDGETARY IMPACT:

Funds for this project are available from Fund 129, Community Development Block Grant, Cost Centers 220410, 220555 and 221403. The $3,709.00 for CO #3 will be funded through Cost Center 220410.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

The Escambia County, Florida Code of Ordinances, Chapter 46, Article II, Purchases and Contracts, provides for Board approval of contracts in the amount of fifty thousand dollars ($50,000) or greater.

IMPLEMENTATION/COORDINATION:

Water Quality and Land Management, Engineering and NEFI staff jointly manage various aspects of the Lexington Terrance Stormwater Retrofit Project and will continue to do so through final completion.

Attachments
Exhibit I