Agenda

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County Administrator's Report 13. 34.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	10/17/2013
Issue: Revision to the Pricing Sheet of the Software Maintenance and Support Agreement by SmartCOP, Inc.
From:	George Touart
Department:	County Administrator's Office
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Amending the Board's Action of August 20, 2013, to Revise the Pricing Sheet of the Software Maintenance and Support Agreement by SmartCOP, Inc. - George Touart, Interim County Administrator

That the Board amend its action of August 20, 2013, to revise the pricing sheet (Schedule I [Appendix I]) of the Software Maintenance and Support Agreement by SmartCOP, Inc. (Consolidated Technology Solutions and CTS America), and Escambia County Board of County Commissioners, in the "Annual Maintenance Fee" Section, from "Maintenance Fees increase 3% annually" to "Maintenance Fees will increase each year after the first payment based on the previous year CPI."

On August 20, 2013, the Board approved two Agreements by SmartCOP, Inc. (Consolidated Technology Solutions and CTS America), for the use of the SmartJail (Jail Management) and SmartADMIN (Administrative Modules), which are necessary for the continued operation of the Escambia County Jail.

After the Board approved the Agreements, a change was made on the pricing sheet (Schedule I [Appendix I]) of the Software Maintenance and Support Agreement. The change is under the Annual Maintenance Fee section from "Maintenance Fees increase 3% annually" to "Maintenance Fees will increase each year after the first payment based on the previous year CPI."

BACKGROUND:

On August 20, 2013, the Board approved two Agreements by SmartCOP, Inc. (Consolidated Technology Solutions and CTS America), for the use of the SmartJail (Jail Management) and SmartADMIN (Administrative Modules), which are necessary for the continued operation of the Escambia County Jail.

After the Board approved the Agreements, a change was made on the pricing sheet (Schedule I [Appendix I]) of the Software Maintenance and Support Agreement. The change is under the Annual Maintenance Fee section from "Maintenance Fees increase 3% annually" to "Maintenance Fees will increase each year after the first payment based on the previous year CPI."

BUDGETARY IMPACT:

Maintenance fees will change from being 3% annually to the maintenance fees increasing each year after the first payment based upon the previous year CPI.

LEGAL CONSIDERATIONS/SIGN-OFF:

The Software License and Services Agreement and Software Maintenance and Support Agreement were both approved by Kristin Hual, Assistant County Attorney.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

N/A

Attachments
Revised Pricing Sheet
Board Action - August 20, 2013
Agreements Approved August 20, 2013