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County Administrator's Report 13. 37.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	10/17/2013
Issue: Acceptance of an Encroachment Easement on West Fairfield Drive from Racetrac Petroleum, Inc.
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Acceptance of an Encroachment Easement on West Fairfield Drive from Racetrac Petroleum, Inc. - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of an encroachment easement (approximately 197 square feet) on West Fairfield Drive from Racetrac Petroleum, Inc., for an Escambia County Area Transit (ECAT) bus stop shelter:

A. Approve the Encroachment Easement Agreement for the donation of an easement (approximately 197 square feet) on West Fairfield Drive from Racetrac Petroleum, Inc., for an ECAT bus stop shelter;

B. Authorize the payment of documentary stamps, as the easement is being donated for governmental use, which is for the construction of a public bus stop shelter, and the County benefits from the acceptance of this Encroachment Easement Agreement, which enhances the safety and well-being of the citizens of Escambia County by providing a safe and secure public bus stop shelter;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept, the Encroachment Easement Agreement as of the day of delivery of the Encroachment Easement Agreement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]

BACKGROUND:

Racetrac Petroleum is constructing a convenience store on property they own located at the southeast corner of the intersection of West Fairfield Drive and North "W" Street. There is an existing bus stop shelter located on the Racetrac property. To facilitate their construction plans they will need to relocate the shelter and have offered to provide an easement for the relocation and maintenance of the shelter on their property fronting on West Fairfield Drive.

Board approval is required for the Board's acceptance of the donated property (approximately 197 square feet) for the Encroachment Easement Agreement.

BUDGETARY IMPACT:

Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by Escambia County Clerk's Office.

LEGAL CONSIDERATIONS/SIGN-OFF:

The Encroachment Easement Agreement was approved as to form and legal sufficiency by Stephen West, Senior Assistant County Attorney, on August 14, 2013.

PERSONNEL:

All work associated with this request is being done in-house and no additional staff is required.

POLICY/REQUIREMENT FOR BOARD ACTION:

These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.

IMPLEMENTATION/COORDINATION:

Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Code of Ordinances.

Attachments
Encroachment Easement Agreement
aerial view map